Technical passport for an apartment: how to get it

A technical passport is a mandatory document for any residential property. It contains basic technical information about the construction. Often homeowners consider this document to be an analogue of a cadastral passport and are in no hurry to issue it. However, without a technical passport of an apartment building (MKD), it is impossible to carry out any legal operation: take ownership of property, sell, donate, exchange or leave to heirs.

Based on the data in this document, the apartment is assessed. Based on it, the scope of work is determined when concluding an agreement with the management organization for house maintenance. In this article we will talk about the features of obtaining this document and the advantages of its timely execution.

Technical passport of an apartment building. What information does it contain?

There are regulations that approve recommendations for the design and content of the MKD technical passport. You can get answers by reading:

with part 5 of article 19 of the Housing Code of the Russian Federation;
with Appendix 11 to the Instructions for accounting of housing stock, approved by Order of the Ministry of the Russian Federation for Land Policy, Construction and Housing and Communal Services dated 04.1998 N 37.

When commissioning a new building, the developer company is required to present a technical passport and transfers it either to the relevant department of the municipality or to the management company (MC), if one has been determined at that time. In fact, the acceptance of an apartment building begins with studying information about the property. The technical data sheet contains the following general information:

address and geographical location of the residential building;
construction period: from project approval to completion;
parameters: total area, number of entrances, floors, rooms;
availability of non-residential premises;
materials of walls, foundation, roofing, ceilings;
principle and characteristics of electricity, heat and water supply;
availability of metering devices;
energy efficiency class;
dimensions and features of the land plot in the local area.

If the house is an old building, the current management company should take care of obtaining a registration certificate. In this case, information about ongoing repairs or reconstruction of the building, if any, is additionally entered.

Passport of the house at the address in Moscow

the cost per square meter has increased or decreased
there were offers to sell or rent apartments
information about major repairs, demolition, re-equipment or reconstruction has appeared
additional characteristics of the house have appeared (for example: “Range of areas”, “Planning solutions”)
the percentage of depreciation of the house has been recalculated

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The period for providing information is up to 5 days after sending the request. Usually the answer comes by email. If necessary, you can order a printed version of the document. In this case, the answer will come by land mail, but the timing of the provision of documents will directly depend on the work of the postal company.

Technical passport - what you should know about this document

In the process of drawing up the document, the territorial technical inventory bureau (BTI) assigns an inventory number to the house. The BTI inspector has the authority to inspect the building and examine it using professional tools. All passport data is compiled into a single information database of the municipality and is used when technical and financial issues arise.

Unlike the technical plan, this document describes in more detail the characteristics of a residential property. It is important to know that the technical passport indicates the general condition of the building, the percentage of depreciation of the building, as well as its estimated cost.

What data is included in the document?

The document plans to include the following information:

Date the document was completed.
Cadastral data about where the apartment building is located.
Information about the object, recorded, as a rule, in the technical passport (date of commissioning, reconstruction, type and series of the building).
entrances and residential premises.
General and living area of the property.
Degree of energy security.
Building structure data: doors, windows, foundation, etc.
Providing home with metering devices.

Situations when a technical passport of an MKD is required

The information reflected in the technical passport may be needed by construction organizations, housing and communal services companies and owners of apartment building premises. They are used:

during the preparation and implementation of current or major repairs;
for the purpose of using common property and non-residential premises in apartment buildings;
to determine the standard number of workers required to service the building and surrounding area;
to calculate the cost of maintaining a home.

A technical passport is required when conducting an energy audit, when calculating standards for the need for energy resources, determining energy efficiency, and drawing up energy saving programs.

How to order a technical passport from the BTI through State Services

The exact address of the house.
Apartment floor.
The total area of the non-residential and residential parts of the premises, separately the area of each room.
The building materials, including partitions and ceilings used in construction, are indicated.
The communications that are available and the heating method are described.
The age of the building and the date of the last major renovation.
The cost of the inspection object is indicated based on the inventory results.

If all conditions are met, the client is given a short questionnaire to fill out. A call will follow with information on exactly when to expect a technician to inspect the property. The engineer will arrive at the location of real estate or business facilities, take measurements, and note changes compared to the previous technical inspection. The timing and cost of the work depend on the region in which the procedure is carried out.

What problems arise in the absence of a MKD technical passport

If the MKD does not have a document characterizing its technical condition:

difficulties will arise in including the house in capital repair programs through the Housing and Communal Services Reform Fund;
the management organization will not justify the size of the established tariffs for utility services;
tenants will not be able to agree on redevelopment in their apartment.

The assessment of the cost of residential premises will be carried out according to generalized standards, which will distort the results. This may increase your tax bill.

Where can I view the technical passport of an apartment building?

According to the Housing Code of the Russian Federation, the management company is obliged to keep the technical passport for the apartment building. In this case, the owners of the documentation for the house are the owners of the apartments. The document data is not classified as classified information. At the request of residents, a certified copy is issued. When changing the management company, the technical passport, along with all documentation, is transferred to the new organization or homeowners association (HOA).

The technical passport of a residential multi-storey building must be placed in the state information system - GIS Housing and Communal Services. The system is publicly available. It is very convenient that when buying an apartment on the secondary housing market or in a new building, you can look at official information about the building, and not be guided by the opinion of the seller.

Electronic passport

On January 15, 2013, the decree of the Government of the Russian Federation on the provision of information by management companies to local government bodies came into force. In April 2013, the form of an electronic technical passport for an apartment building was approved.

However, many management companies did not take the idea of filling out electronic passports with due attention, considering it useless. This was suggested by the list of information that would need to be filled out.

The form of an electronic passport for an apartment building is quite simple.

The electronic passport will have to become one of the stages of the state housing and communal services information system. The corresponding bill was adopted in 2014.

In addition to direct and obvious tasks, the Housing Information System will have to become an intermediary between all those involved in housing relations. Everyone should be able to calculate rent and pay utility bills. It was precisely for this purpose that it was intended to enter information into electronic passports of objects. Most of this work on filling out the electronic passport of an apartment building should be carried out by the management company.

An electronic passport is, in fact, an alternative, and in the future a worthy replacement, an innovation that could solve many problems: reducing the cost of obtaining a technical passport, prompt and timely updating of data, etc. At the same time, all confidential data of owners remains as such after being entered into the system , that is, the law provides for the preservation and protection of the data received. The same applies to employees of the management company.

An example of an electronic passport for an apartment building is presented below.

How to check the relevance of the technical passport?

The regulations do not establish specific validity periods for a technical passport. In order for the document to contain correct data, it is advisable to update the entered parameters every 5 years. This is understandable, since during this period the percentage of wear and tear will definitely increase.

The information in the document is relevant until the residents or management company make any changes to the design, facade or layout of the building. Changes and reconstructions must be reflected in a timely manner in the technical passport. An application for amendments is submitted by the owners of the apartment building or the service organization.

Specialists from the Technical Inventory Bureau (BTI) are involved in the preparation of the technical passport. They take the necessary measurements and draw up a plan diagram of the structure. It is possible to invite a cadastral engineer working with the permission of a self-regulatory organization (SRO) working in this direction and included in the appropriate register.

How to order a technical passport?

The management company must order the technical passport of the MKD and update its information. If the house is self-governing, then the registration is carried out by the board of the HOA or a person authorized by the general meeting of owners.

Admission to the BTI is by appointment, so it is better to call in advance or sign up online through the State Services website. The application is filled out on the spot, according to the established template. Within the specified period, you must come to the BTI department with a collected package of documents, which includes:

copies of passports of all home owners;
certificates or extracts from the Unified State Register of Real Estate confirming the ownership of each owner of the premises in the apartment building;
a receipt indicating payment for BTI services.

A receipt for payment for services is issued on the day of application. The right thing to do would be to immediately visit the bank and make a payment. This will speed up the start of work.

How to find out who is registered at an address

As for the question of how to find out who is registered at the specified address, in this case you can use the special website of Rosreestr https://rosreestr.ru/ or resort to the help of the State Services portal https://www.gosuslugi.ru/.

A very important point in this case is that you can find out such information not only by the address, but also by the last name of the wanted person.

But according to the law, you can only submit a request for information of interest. And then you should expect a notification by email or receive a response via regular mail. Thanks to such services, information can be obtained not only in Moscow, but also in other regions of the Russian Federation.

Quite often, citizens who buy/sell real estate ask about registration issues. This is due to the fact that other people who were not registered at the time of purchase of housing remain the owners. Which in turn can lead to unpleasant situations regarding ownership of this property. Therefore, before purchasing a home, it is worth finding out the relevant information.

To do this, please contact:

FMS. The responsibilities of this service include registering citizens at their place of stay or temporary residence, so in their database you can find out all the information about the residents living at the specified address.
MFC. This body provides the opportunity to obtain registration information through an extract from the house register. Its main feature is that information can be obtained not only of the current state, but also archival data for the entire period. That is, it is possible to find out who was registered at the specified address and when.
Management Company. This organization can also provide information based on an extract from the house register if you need to find out the number of registered residents in a private house.
For questions regarding registration, you can contact the passport office.

Considering that personal information is confidential, we should not forget about the violation of the right to privacy. Therefore, if information about a person and his place of residence is not an object of extreme necessity, then it is not recommended to search for a person if he does not wish to do so.

Therefore, if information about a wanted person is needed for important cases, then it is best to use publicly available information and not resort to using methods that are illegal.

Watch a video that explains how to find a person by their residential address for free:

Is it possible to apply for a technical passport online?

A personal visit to the BTI takes quite a lot of time, which, moreover, occurs during working hours. It is much easier to apply for a passport for a residential building via the Internet. To do this you need:

log into your personal account on the State Services website;
find the required section;
fill out an electronic document;
attach files with scans of the receipt and the right of establishing documents.

When the documents are verified, the specialists will call you and schedule an on-site visit.

Cost and timing of production of a technical certificate for a multi-storey residential building

If the house is new, then the technical passport must be issued by the developer and handed over free of charge to the organization that accepted the house for maintenance. Next, the management company must store and update the document information. Owners have no legal obligation to pay for this document.

The compilation period depends on the date of the last inspection, the presence of changes, and the size of the building. There are standards according to which work is planned. BTI specialists will set a date for the start of the study of the object and will guide you by the deadline for the document to be ready.

Problems and difficulties in obtaining a technical passport

Difficulties occur if there is an error in the primary document. If it was admitted by the specialists themselves, a written application must be submitted. The error should be corrected within three days. If the error occurred due to incorrect information submitted, you must first reissue the documents and then apply for a passport.

As a result, we can say that the registration certificate for an MKD is an important document that is necessary to resolve many administrative and legal issues. Its presence speeds up inclusion in housing programs, makes the procedure for calculating utility bills more clear, and will help potential buyers choose an apartment.