An extract from the house register is a document necessary for carrying out many legal actions related to residential premises, especially to minimize the risk of acquiring property with “eternal” neighbors.
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What is an extract from the house register: procedure for obtaining
Extracting information from a home book is a written document containing information about all persons who are registered in a specific residential property. Only the owner or his representative by proxy has the right to receive such information. Requesting an extract from the house register is necessary for buyers of an apartment or house. This need is caused so that the acquirer can make sure that there are no residents in the alienated housing who have the right to permanent residence.
- Passport.
- Certificate of ownership (if the housing is privatized or owned through alienation transactions), social rent agreement or warrant (in the case of public housing).
- If a representative acts for the owner - a power of attorney certified by a notary office.
Summing up
To avoid such unpleasant situations, it is recommended to always study the archived data on the purchased property. To do this, you should request an extended extract from the house register from the competent organizations. This will allow you to be confident in the seller’s honesty when concluding a transaction for the purchase/sale of secondary real estate.
Sources
- https://svoe.guru/dokumenty-2/domovaya-kniga/poluchenie-vypiski
- https://J.Etagi.com/ps/arhivnaya-vypiska-iz-domovoj-knigi/
- https://infonedvizhimost.com/dokumenty/vypiska-iz-domovoj-knigi/arhivnaya-vypiska-iz-domovoj-knigi.html
- https://egrnreestr.ru/articles/gde-i-kak-poluchit-rashirnnuyu-vypisku-iz-domovoy-knigi
- https://svoe.guru/dokumenty-2/domovaya-kniga/poluchenie-vypiski/rashirnnaya.html
- https://kvartira-bez-agenta.ru/glossarij-rieltora/vypiska-iz-domovoj-knigi/
- https://pravovdom.ru/kvartira/arxivnaya-vypiska-iz-domovoj-knigi.html
Extract from the house register
An extract from the house register is a document that indicates the number of residents of an apartment or private house registered and living on the territory of this property. There may be several reasons for receiving a document such as an extract from a home book. Often such a certificate is necessary to obtain a loan or to register a new property.
- the address of this residential premises indicating the street, house number, apartment number;
- passport data, in some cases - only the last name, first name and patronymic of all residents living in this property;
- data on citizenship and nationality of all residents;
- data on the military obligations of persons living on the territory of this property;
- registration mark;
- mark on deregistration;
- data also on all departing residents;
- information about the reservation of this accommodation, dates of reservation;
- personal data of the head of housing and communal services;
- signature of all parties.
What does it look like
A certain structure has been established both for the house register and for extracts from it. They are made according to the following pattern:
- address where the housing is located;
- FULL NAME. its owner;
- number of rooms;
- square.
This is completed at the top of the statement. Next is a table in the columns of which information about residents is recorded:
- FULL NAME.;
- Date of Birth;
- the date when the person was registered and discharged from housing;
- type of registration;
- passport details;
- information about military registration;
- citizenship.
There are two types of statements. They differ in content, and the time during which it will be processed by a municipal institution depends on them:
- simple is issued in 1 day;
- archival – 3-7 days.
The main difference between the archived one (also called extended) and the simple one is that it contains more detailed data about the registered residents. If a simple extract contains information only about current residents, then an archived one also contains information about people who lived previously. Such a certificate is provided to the buyer when buying or selling real estate.
If the form is not issued by a municipal organization, the homeowner can download it on the Internet and print it out independently. The main thing you should pay attention to is the relevance of the downloaded form.
How to order an extract from the house register through State Services
- Contact the office. Provide them with a passport and SNILS to identify the citizen. They can also digitize documents and send them to the State Services website. The procedure takes 2-3 days, an activation code , which must be entered to complete registration;
- Through Russian Post . The procedure is similar;
- Through the Internet . You need to send a request on the website, wait 2-3 hours, a code will be sent to your email address, if a phone number is selected, you will receive an SMS notification.
- Passport of a citizen of the Russian Federation;
- A document confirming that the citizen legally owns the living space;
- If a representative is acting, employees of the relevant department will require a notarized power of attorney to perform actions;
- Application completed according to the sample.
Where else can I get the document?
Multifunctional Center
The application can be completed at home or in person at the center branch. The employee will check all the information and inform you of the date the certificate will be ready.
State Services website
If you already have an account on the portal, then you need to write the name of the service in the search bar and enter your address there. Then you need to attach photocopies of your passport and a document confirming ownership of the apartment. After submitting your application, you will be informed of the date the certificate will be ready and where you can pick it up.
We examine documents to obtain a house register
However, buying a magazine is just the beginning . First of all, it should be registered with the federal migration service. Thus, along with this journal, you should go to the Federal Migration Service at the location of the private home and then you need to check with the authorized persons about the process of its certification. It should be noted that the federal migration service also sells house magazines, which any citizen can purchase.
- FULL NAME.
- Place of birth (information about persons under 14 years of age should also be entered here).
- Information about citizens registered with the military, if necessary.
- Passport data or information from another identification document.
- Notes regarding registration or its removal from the place of residence.
We recommend reading: What does a certificate of ownership look like?
Procedure for obtaining a document
To obtain an extract, you will need to contact the management company or the housing office. To do this, you will need to complete and submit the appropriate application. It has already been noted that the owner of the living space or his legal representative can act as the recipient. The extract is issued free of charge.
Registration can be done through the State Services portal, also by submitting the proposed application form. This option is considered the least troublesome, since it requires little time and there is no need to contact an authorized organization. To receive an extract, you will need to prepare the following types of documents:
- recipient's passport;
- certificate of ownership of living space or social tenancy agreement;
- a notarized power of attorney, if the recipient is an authorized person.
In addition to the specified documents, you will need an application in form No. 11. The form is issued at the passport office of the management company, and a sample can be found on the information board. The application must indicate the form of extract that the applicant requires. An extract is generated and issued within three working days, and an extended certificate may take up to seven days. To pick up the document, you will need to present your passport.
A sample of maintaining a house register and the procedure for obtaining an extract from it
The house register is kept by the owner of the property . If a person lives in a private house, then the book is in his hands. In the case of apartment buildings, this document can be obtained from the management company, homeowners association or housing department (depending on the chosen method of managing the house).
- Full name of the person moving in;
- Date of Birth;
- place of previous residence;
- citizenship and nationality of a person;
- indication of military duty;
- apartment number;
- registration date;
- date of deregistration;
- all available information about the moving location.
What it is
Information about persons who officially reside in a given residential premises is contained in an official document such as a house register. It performs functions that are somewhat similar to the functions of registration logs, which contain information about guests and complainants.
The extract is issued at the request of one of the homeowners who has documents confirming this.
Often found in the format:
- certificates containing information about citizens registered at the address in question;
- certificates confirming that the property is empty;
- information about the place of registration of a particular person;
- papers that the notary needs.
The house book has a standard template and structure according to which it should be compiled. How many people live in a residential building, when each of them was registered and discharged from it - all this information is found out with the help of a book.
It must be certified with a seal, and the pages must be numbered and laced. This also allows you to protect the original information from distortion. A house register is not created for every residential premises, but only if it is in private ownership.
What is an extract from a house register and what does a sample look like?
- passport;
- power of attorney for an authorized representative;
- title documents for a house or apartment:
- social tenancy agreement (order), if the housing is municipal, or a certificate of ownership, if the property was previously privatized;
- house register, if it is kept by the owner.
Last name, first name and patronymic of the applicant and his family members, information about which is contained in the house register. Make sure that this information matches the passport data, since even one extra letter in the name can “make” the extract invalid.
- Full registration address. The following are indicated here: country, region, region, city, village, district, street, house or apartment number.
- The date from which each of the residents is registered in the specified living space.
- Passport data: series, number, date and authority that issued the document.
- Citizenship of residents.
- Title document for real estate: series, number, date of issue and authority that issued the document.
Why do you need an extract?
Any real estate transactions require you to be careful and check that there are no encumbrances or restrictions on the property. One of the encumbrances is the rights of third parties who are temporarily evicted from the apartment, but have full right to live in it.
To find out whether there are such people in the apartment, you need to look at the history of the residents - it is presented in the house book. The extract helps make sure that you are entering into a deal with the owner who has the right to dispose of his property, and that in a few years his distant relative will not show up and start going to court, trying to win his share in your honestly purchased apartment.
Therefore, when purchasing an apartment, it is important to obtain a current extract. The statement does not have a strict expiration date, but the more recent it is, the better. As a rule, government agencies accept statements no older than 30 days.
An extract is needed not only for buying or selling a home. It is required for most real estate transactions: inheritance, division of property during divorce, gifts, etc. To rent an apartment, you can also pre-order a statement to make sure that no one will live with you.
Extended discharge form. How to get a?
Expert opinionGolubev Denis PetrovichLawyer with 7 years of experience. Specialization – civil law. Author of dozens of articles in the media. As a rule, this document can be obtained from your management company.
In some cases, if they do not have information, a certificate will need to be obtained from the Technical Inventory Bureau or through a multifunctional center. This can also be done on the State Services portal.
All this is done free of charge. You need to submit an application for an extended extract using form number 11.
Applications on form number 11 can be found at this link
You must have the following documents with you:
- Passport.
- Power of attorney and passport of the representative.
- A document confirming the ownership of the property.
- Social tenancy agreement (if the apartment is not privatized).
- House book, if the house/cottage is privately owned.
Attention! The certificate takes five days to issue and is valid for thirty days.
Sample application for power of attorney to receive an extract from the house register
- Passports of all citizens for subsequent registration in this journal.
- Title papers.
- Purchased apartment book.
- Cadastral passport if necessary. Find out in this article how a cadastral passport is prepared.
- A paper from the building management organization about people registered at this address.
Where to go for help
Where you can get an extract from the house register depends on the way the applicant’s premises are managed . If the applicant lives in a house where management has not changed, then you need to go to the management company supervising the building to get the paperwork. When receiving invoices for services from a management company, a citizen can easily find in them the name of his management company, address and work schedule. If a property management company (HOA, TSN) is organized in the building by the owners, the certificate will have the signature of the manager and the seal of the issuing authority. In the event that the future recipient of the certificate has a private house, he maintains the house of residence himself, entering into it records about those living in the house. The passport office operating at the homeowner’s residence address certifies the entries made by the owner with a seal.
Now the procedure for obtaining a document has been significantly simplified, thanks to the computerization of most official bodies. It has become possible to draw up the required document using the Internet. For this purpose, there is a state portal where you can, after registering, send an application to receive the necessary document. After a relatively short time, the user responds by email. There is one important nuance in electronic document execution. The citizen will receive only a copy that is suitable for personal use. Government agencies have the right to request it in paper form.
Where and how to get an extract from the house register
- complete a housing purchase and sale transaction (to obtain information about temporarily discharged minors, persons in prison or hospital);
- obtain a passport;
- register property in Rosreestr;
- get on the waiting list for housing;
- register an inheritance for an apartment (residential building);
- register at your place of residence;
- get divorced;
- receive benefits and allowances;
- receive alimony;
- obtain the status of a low-income or large family;
- privatize the apartment.
- visiting one of the organization’s offices;
- filling out an application for receiving a paper according to the sample;
- presentation of the required documents;
- checking the documents provided by the operator;
- obtaining information about the time of the next visit to transfer the extract (the period depends on the type of certificate, for example, processing an archival document takes up to one week).
Help information
When purchasing a home, the buyer must be sure that he will not receive registered tenants along with the apartment.
The extract gives an idea of who from the family of the selling party can use the apartment for living or use the square meters for other purposes at the time of purchase. All people registered in the residential area must be discharged before the transaction or immediately after its implementation. This provision is included in the text of the purchase and sale agreement. An extract is given upon request on the day of application or provided within the next two days . It contains information:
- personal and passport data of all living members (this includes not only the owners and co-owners of the living space, but also all registered persons);
- if we are talking about temporary residence, then the purpose of registration and its expiration date, attitude to military duty, and occupation are indicated;
- time of registration of each resident, nationality, citizenship, nationality, where he came from;
- if discharged from the living space, then where, when and the nature of the discharge (permanently or temporarily).
Sometimes information about the connections of all relatives registered in the housing is added to the certificate, for example, the wife, children, and more are indicated.
Obtaining an extract from the house register
Situations may arise in life when it is necessary to confirm the place of registration, family composition, and the number of registered persons in the territory of a particular living space. All this data is contained in an extract from the house register, which has now become much easier and faster to obtain, thanks to the emergence of new organizations that deal with this, as well as the provision of online services.
- Homeowners association, provided that a specific residential building has one.
- RIC cannot always issue such a certificate, since there may not be an archive with documents.
- MFC – citizens most often turn to this organization regarding obtaining an extract, since it is a priority in the activities of the MFC.
We recommend reading: Do you need temporary registration to work in another city?
General concepts
The expression “house book” means a journal containing information about the registered residents of any residential premises. For example, apartments, private houses. It is made from sheets of A-4 format, which are numbered consecutively and stitched. The last page of the book is affixed with the stamp of the issuing authority.
The measure allows you to exclude:
- independently entering false information into the book;
- making corrections to information entered earlier.
In essence, the house register is an official primary document that is part of the primary documentation of the living space. Its content is systematized information about each person registered and living in the specified living space.
Purpose of the document
At its core, an “extract from the house register” is an official document issued in the form of a certificate. It must be issued only to the owner of the residential premises and the persons registered therein. Its content is an exact reproduction of a fragment of the house book.
An extract from the house register is necessary to perform various legally significant actions in favor of the owner of the residential premises.
It certifies the presence of registration of citizens, the form of ownership of housing, and the possibility of making transactions.
It is often requested during:
- implementation of privatization;
- obtaining a general passport and replacing it;
- assignment of social benefits and benefits;
- completing a purchase and sale transaction, gift exchange;
- registration of inheritance rights.
The legislative framework
Issues regarding the ownership, use and disposal of residential space are regulated by the Housing Code of the Russian Federation. As for the issuance of various types of information about its owners, they are subject to issuance on the basis of the standards of a number of legislative and by-laws, regional acts.
These include:
- Housing Code. The act was issued on December 29, 2004 under the number 188-FZ;
- Federal Law “On the organization of the provision of state and municipal services.” The act was issued on July 27, 2010 under number 210-FZ;
- Order of the Government of the Russian Federation “On approval of the consolidated list of priority state and municipal services provided in electronic form.” The act was issued on December 17, 2009 under the number 1993-r;
- Order of the FMS “On approval of the Administrative Regulations for the provision by the Federal Migration Service of state services for registration of citizens of the Russian Federation at the place of stay.” The act was issued on September 11, 2012 under number 288.
In accordance with the instructions of legislative acts, a house register must be created for each isolated residential premises. It registers citizens by place of residence and location.
Read also how to apply for a Schengen visa for a child. How can citizens of the Russian Federation register in St. Petersburg ? See here.
Kinds
To meet the needs of citizens, the authorized body provides:
- Regular statement . It contains information about the postal address of the living space, its owner, the number of persons registered on it, indicating their personal data, date of birth, citizenship, passport data. In addition, it includes the postal address of the previous place of residence, employment, and involvement in military service. It is mainly requested to apply for social benefits and benefits.
- Archive, that is, extended extract . It contains detailed information about persons who previously lived in the living space and who are living at the time of filing the request. As a rule, its presentation is required when carrying out a thorough check of the cleanliness of the living space in order to identify third parties who can lay claim to it. This kind of extract is presented in order to carry out any transactions with it.
Sample extract from the house register
In some cases, it can be issued to an attorney if the interested person is not able to receive it personally. In such a situation, he must issue a power of attorney to the attorney in a notarial manner.
Issue date
The applicant has the right to request detailed information about the persons who have lived in this living space since the time it was put into operation. In such a situation, an archival extract is drawn up, which may be needed to verify its legal purity.
It is issued within 7 working days, counted from the date of receipt of the application.
A regular extract is issued on the day the applicant made such a request.
Validity
The regulations of legislative acts do not establish a specific period during which an extract from the house register is valid. But as practice shows, many organizations do not accept it if it is dated a month ago.
Some of them refuse to accept statements issued 7 days ago. Although there are cases when no claims are made against a document that was 3 months old.
Where and how to get an extract from the house register (MFC and State Services) in 2021
When it comes to simultaneous supply and deregistration, the applicant is required to submit documents regarding the living space. If the person who will be registered is not the owner, then the consent of the apartment owner is required. The list of papers also includes:
- contact the registration authority located at the location of the new home;
- write two applications for an extract from the old address and registration at the present one;
- provide the required documentation;
- visit the authority on the appointed day and receive a passport with the necessary marks.
When can extradition be refused?
The likelihood that an extract will be refused is low. This may happen due to the fault of the applicant himself, for example:
- the provided list of documents is not complete enough;
- inaccurate data was entered into the papers;
- the application was drawn up in an incorrect form that was not current at the time of its writing;
- the request sent through the official website is filled out incorrectly;
- the applicant is not entitled to receive an extract.
Regarding the last point, such a right may be absent for the following reasons:
- this person is not the owner of the residential premises;
- he acts on behalf of the owner, but he does not have a power of attorney;
- it is not registered there.
For the buyer, the presence of an extract is a guarantee of the seller’s honesty and insurance against possible fraud. In it you can see if there are any persons temporarily deregistered at this address.
This can be done on various grounds:
- prison sentence;
- serving in the army;
- business trip for a long time.
Such persons, showing up after a long absence, can claim the sold housing. This will cause a lot of problems for both the buyer and the seller, so availability plays into the hands of both parties.
If your receipt is denied for one of the reasons stated above, you can correct the mistake made and apply for registration again.
Obtaining an extract is a fairly quick and simple procedure if you follow all the rules.
This is a document required for various transactions with real estate, be it the sale of residential premises, its acquisition, or receipt of an inheritance. A request is made to receive an extract at the nearest MFC branch or this is done online on the State Services portal, and then the completed extract is collected in person.
Extract from the house register form 9
Every person has to solve many household and housing problems in life. Many legal organizations dealing with these issues require visitors to provide a certificate of family composition. Thanks to low-level media, and partly the Internet, citizens believe that there is no difference between an extract and a certificate of family composition. The contents of the documents are very similar. Both list the persons registered in the apartment or house, but the extract also includes information about those who are not related to each other. The certificate contains information only about relatives. Which papers may be needed should be known in advance to avoid wasting time. Details should be found out from the organization that requested the document. Each case related to family real estate is individual, so you should prepare the necessary certificates in advance.
The first contains data on persons living with registration as of the date of paper generation. Extended (archive) is an expanded version of the document in time-based segments. It reflects the facts about the residents from the time the premises were put into operation and registered with Rosreestr. The records in the relevant DC, on the basis of which the paper is generated, contain the data of all previously registered citizens in this territory. Archival paper reports people claiming square meters, but are absent during registration. This type of statement is requested more often because... contains information about the absence/presence of third parties with rights to the territory in question. These factors are very important when selling/buying residential space, as they can protect the buyer from the appearance of competitors for the property.
There are cases when an archival extract is required:
Why do you need an extract?
In institutions that issue such papers, they usually do not ask for what purpose the extract is taken. However, for certain legal steps it is necessary to take an extract form . Legal actions that require a document:
Selling a home or home. The home buyer has the right to request this form. It will clearly show who is registered in the premises being sold. This fact is a kind of guarantee for the buyer in the future. He will be insured against the appearance of other people registered in the apartment, who will then be very difficult to discharge;- Registration of any benefits in the social protection authorities;
- Registration of divorce with determination of payments for children. The extract confirms that the child lives with one of the former spouses;
- Confirmation of statuses - large families, low-income people, etc.;
- Registration of a passport when it has been lost;
- Privatization of housing. The paper includes data about everyone written on it;
- Donation of living space or transfer of inheritance;
- An extract will definitely be needed for any transactions with a residential building (sale, donation, exchange).
Organizations where people turn to solve their problems may have their own requirements. They may ask you to attach an extract to the documents, although it is not required in this particular case. A citizen will be able to find the following information in the certificate:
- Passport details of those registered;
- Address of the property in question;
- List of all residents and their citizenship;
- List of persons liable for military service and place of registration for military registration;
- Information about former residents, their current place of residence at the moment;
- Date, signature of the responsible person and seal.
- The certificate is issued for one person when confirming citizenship or obtaining a new passport.
What is an extract from the house register and how to get it
The procedure will be completed after confirmation.
- A separate file to the specified electronic mailbox;
- Register on the portal. In the form that opens, enter the personal information of the person applying for the extract, contact phone number and email address. An SMS with an access code will be sent to your phone. It must be entered into the appropriate window on the registration page. Next, you need to fill out a form and send it for verification. After this, you will need to confirm the information provided. It can be done:
- Arriving at the specified institution with a passport;
- Having received a letter with an ID code;
- Using an electronic signature.
