House book for a private house - stages of registration, necessary documents, deadlines

House book for a private house and its purpose

A house register is an official document, compiled according to a model approved by law, which includes information about citizens living at a specific address in a private house or apartment.

Regardless of how many owners a home has, the house register is received by the owner in a single copy and kept by him.

If necessary, changes can be made to the text of the document related to the registration of new residents in the house and the deregistration of previous ones. Owners of private houses are required to register a house register.

What does a house book provide:

• confirms the person’s registration;
• with its help, new residents are registered;
• it is used when purchasing or privatizing a private house;
• performs other functions, depending on the request received from government agencies.

Receipt and execution of the document

The process of registering a house register in a private house begins with a preliminary contact with the migration department of the Ministry of Internal Affairs of Russia (previously it was stated that migration issues are again dealt with by the police, after the reform and liquidation of the Federal Migration Service), which is assigned to your area. Often, the authorized migration control officer is not located at the police station itself, but at the so-called passport offices, passport and visa services, which may be located at management organizations.

In any case, even if your home is located in a remote place, there is always a “passport officer” who deals with accounting and registration in your area. You will always be given an answer about the credentials of a particular employee in this area.

It is worth noting that employees of management companies, who often call themselves “passport officers,” do not have the functions of migration control inspectors, and it will not be possible to take a book from them.

List of documents required to obtain the book

1. An application in any written form for the issuance of a house register is drawn up in the name of the head of the structural unit of the migration department of the subject. In this application, you must indicate the basis, which will serve as a description of the reason for issuing the document (for the first time, due to damage or due to loss).
2. Documentary evidence of ownership (extract from the Unified State Register of Real Estate) of the home (original + copy) for which the book must be issued.
3. Passport of a citizen of the Russian Federation, for foreigners - a passport or other document confirming the identity with which they arrived on the territory of the Russian Federation.
4. House book form according to form 10.

The house register is filled out within three working days; this government service is provided to citizens free of charge. They may only ask you to pay office expenses for printing the form. The form of such a book can be downloaded from electronic reference books or purchased at stationery stores.

House book: sample and contents

Starting from 2014, a new model for designing a house register has been approved, this is discussed in the corresponding order of the FMS. The document itself is divided into three key parts:

• title page;
• detailed information about each home owner;
• information about those registered at the specified address.

A writing sample can be found on the Internet. Thus, the title page is understood as a regular header, which indicates the name and purpose of the document, as well as the address of the location of a private house.

The second part of the document contains the following data:

• FULL NAME. every home owner;
• information about title documents;
• date of purchase or inheritance of the house;
• if there are several owners, the share of each of them is indicated.

The third part of the house register contains information about those registered at this address:

• passport details (full name, date and place of birth);
• information about minors;
• if necessary, marks of military registration;
• series and passport number of each registered resident;
• other data about when residents were registered and deregistered at the address.

Extract from the house register

You can obtain an extract from the house register by providing a package of documents, the same as for its registration. An extract from the house register can be in two versions.

Archival extract from the house register . It contains all the information about those who have ever been registered in the residential premises, with details. Such a certificate is needed when selling or buying real estate to ensure that there are no encumbrances. For example, that there are no temporarily registered ones, that there are no heirs who can claim, that there are no registered young children who have a share in the property, etc.

Standard extract from the house register . This extract is often called a family composition certificate. It is needed to apply for benefits, may be requested by the employer, etc.

Information from the house register useful for the genealogy book

Where to buy a house register and how to officially start one

You can buy a house book at a stationery store or bookstore . How much it will cost - you need to look at the price tags, everything is different everywhere. You can also pick up the form at the FMS office itself.

You can draw up the document at the Federal Migration Service at the location of the private house, where you need to apply along with the accompanying package of documents. Right on the spot, you need to fill out the document correctly and competently and then have it certified.

To receive an officially certified house register, you will need to bring the following documents:

• notarized consent for registration of all owners of the house;
• a certificate from the building management organization with information about everyone who is registered at this address;
• a free-form application in which you need to ask to register and issue a house register;
• applicant's passport;
• the book itself, filled out according to the sample;
• documents confirming the ownership of the house (originals and copies);
• if necessary, a cadastral passport.

Before you receive a registered house register, FMS representatives stitch it and number it, and seal the pages. On the last sheet of the document they must indicate the number of pages, the date of registration of the document and the signature of the employee who carried out the registration must also be indicated.

If residents, for a number of reasons, need to obtain an extract from the house register , then the owner of the house must go to the passport office or HOA at the place of registration, taking with him the following documents:

• house book;
• your passport;
• title documents for real estate.

If there is a power of attorney, a proxy may apply instead.

Who issues?

You can register a house register (hereinafter referred to as DC) in the structural divisions of the migration service of the Russian Federation (passport office in the HOA). But how to do it? You need to contact the appropriate department that services the area where your living space is located. The same employees of the passport office and no one else are authorized to issue and issue documents.

To obtain an apartment book, the owner of the property must submit to the passport office a written application in a free style, which indicates his intention. Also, in the application, it is necessary to indicate the reason for collecting the new house register (cyclical - first/second time, due to loss, damage, etc.).

Along with the application, the following documents must be presented to the appropriate passport office:

1. A document (and a copy) that confirms that the person who made the request for registration of a recreation center is in fact the owner of the residential premises.
2. A document that confirms your identity (passport).
3. DK form.

Find out more about documents for the house register in this article.

If you want to receive a new version of the apartment book due to the impossibility of using the old one (for example, if it is damaged), you need to bring it along with the necessary documents. This house register will be canceled and you will be issued a new one.

A new recreation center can be purchased at the structural divisions themselves (passport office) or in a special store.

If the owners of the residential premises are several citizens/persons, then to register the apartment register, the presence of all owners is necessary. Each registered resident brings the required documents (only the house register form; one copy is needed).

When registering a residence permit, authorized persons must correctly stitch, number , and put the appropriate stamps. The employee who issues the apartment book must provide a personal signature, details, date of issue and number of pages.

How long does it take to issue a house register?

This document is drawn up based on the application of the home owner. It will be returned in finished form no later than a week after submitting the application. The document does not have an expiration date. It can be restored in case of loss or the end of pages for marks.

There are no special archives for storing these documents; most often they are kept by the owners or in the passport office if the house is owned by the municipality. If the document has been damaged or lost, you need to contact the passport office . There are no penalties or fines for the loss of a document according to the law. When the house is sold, the book passes to the new owner.

What information does the book contain?

On the first page at the top it says “House (apartment) book”, below its purpose is indicated: “For registration of citizens living in house No (house number) in apartment No (apartment number) on the street (name of the street) of the city (name of the locality ).

On the double page, in sections No1 and No2, the personal information of the owner of the house is recorded (full name, when the property was taken over, share of ownership or size) and the personal information of everyone registered in the house (full name, place, number , month, year of birth, military registration mark (only for those liable for military service).

Good to know! Series, number, date of issue, name of the organization that issued the relevant document. Materials on deregistration at the place of residence.

Rules for registration and deregistration of citizens in the house register

The house book records the facts of registration and deregistration of citizens. These procedures themselves have their own characteristics and rules. So, to register a person over 18 years of age in a private home, the following is required:

• consent from the owner of the house and other registered citizens in writing;
• sufficient space for one person; The rule does not apply to minors.

When registering citizens over 18 years of age, their personal presence is required, as is the owner of the house.
The remaining registered persons may not be present, but must record their consent to registration in writing, which is then certified by a notary. When registering a minor, registration of at least one of the parents is required. The consent of the owner and the area of ​​the housing are not taken into account in this case. When a child is discharged from the mother's house and registered in the father's house, the mother must give her written consent.

As for the discharge procedure, it can be voluntary or compulsory. It is carried out voluntarily in the following cases:

• moving to a new place;
• divorce;
• selling a house;
• expiration of the temporary registration period.

And a person is forcibly discharged on the basis of a court decision that found that he violated the rights of other residents.

Where can I buy

Many citizens do not know where to buy the document. You can purchase a house book at any specialized stationery stores that sell forms of various documents. In addition, each user has the opportunity to order a blank book through online stores, or at the territorial division of the Federal Migration Service serving a specific area.

The only caveat is that you should carefully check the relevance of the book.

How much does a house register cost for a private house?

It is difficult to answer the question of how much such a document costs. The fact is that each seller sets his own prices for the document. In general, the cost of a document starts from 30 rubles, and depending on the design material and some nuances, it cannot exceed 100 rubles.

Violation of the rules for using the house book

Many home owners mistakenly believe that a house register is not such a serious document and do not worry much if it is lost. Others independently make notes and other entries in it without the appropriate assurances from the FMS.

But this is all wrong, since making corrections, marks and entries, even minor ones, is a gross violation. Even if the street where the house is located has been officially renamed, you cannot manually make the corresponding correction in the house register. It is also prohibited to tear out pages and cross out the living dead from the list.

If the rules are neglected, home owners may subsequently have problems when making transactions with it or alienating property. The document is officially declared invalid and will need to be restored . Also, it will not be possible to issue any certificates or extracts on it.

Remember that without exception, all entries or corrections in the house register are made only by a FMS employee, even though it is kept by the owner of the house all the time.

Decor

So, when you visit the FMS office in order to pick up a ready-made house book, you need, without leaving the employee, to check the following aspects:

• The magazine must be: Stapled;
• Laced;
• Numbered;

How to restore a house register

If the document is lost or damaged, then it should be restored, for which you need to contact the FMS and bring the following papers:

• all documentation that was necessary for the initial registration of the document;
• a new form according to the sample;
• application for reinstatement in writing.

And if the house book was not lost, but simply ran out of pages, then the procedure looks exactly the same, only you need to indicate current data .

As you can see, the house register is a very important document for owners of private houses and other real estate. We told you how to fill it out correctly and what you need to do if you lose or damage it.

To better understand the material, take a short real estate test for realtors by clicking on the link here

What is a house book and why is it needed?

The concept of house books is not directly provided for by either housing or civil legislation, or even the Federal Law “On the right of citizens to freedom of movement, choice of place of stay and residence within the Russian Federation.”

Information about this document is contained in the FMS Order No. 288 dated September 11, 2012. This regulatory act approved the Regulations for the provision of services for registration of citizens at the place of residence or stay. It imposes on the owners of private residential premises the storage and maintenance of this document in the form of a book.

Such an obligation is provided for homeowners if this work is not entrusted to the housing management organization (MC, HOA, housing office). House or apartment books are created for each separate (isolated) residential premises (house, part of houses, apartment, room).

The house register for a private house or other residential property has a prescribed form. In fact, it is intended to account for persons living in a house (apartment).

It contains information:

• about home owners;
• about all persons registered in it.

House books are one of the most important documents needed for various real estate transactions. At the moment, the house register is a mandatory document that will be required in the following situations:

• the user needs to replace his passport. In this situation, the house register will be required to confirm the existence of permanent registration;
• the owner provides temporary registration to a third party;
• when deregistering, documents will be corrected only if the book is available;
• if there is a need to register a foreign citizen applying for a residence permit. The house register, which must first be filled out, will represent the necessary documentary fact that the foreigner has lived in Russia for a specified period of time, which gives him the right to apply for a residence permit;
• to obtain Russian citizenship for a foreign citizen. The house register will contain information regarding the foreigner’s official residence in the country, which will give him the right to obtain Russian citizenship.

Consequently, this document may be needed when deregistering or registering permanent as well as temporary residents. In addition, an extract from house (apartment) books is needed to confirm the presence (absence) of registration, the number of residents when applying for benefits, making transactions.

What documents are needed to register a new house register?

To register a house register, certain documentary support is required. So, in addition to the application in the established form, the applicant will have to submit the following documents:

• Personal information of owners (copies of passports);
• Title documentation for the real estate;
• Forms of approved format;
• An old sample house register, if any, needs to be replaced for any reason.

During the initial registration, the documentary support will be broader, and will additionally consist of a purchase and sale agreement (gift or privatization agreement), exchange documents, an agreement with the developer, as well as another document that acts as confirmation of ownership rights to housing.