House book for an apartment: where to get it, what it is, what it looks like

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The house register is one of the key documents confirming the owner’s right to housing and defining the list of citizens registered in a particular apartment.

This article talks about what a house book is, what it looks like, what it is needed for, where it can be registered and what documents will be needed for this, how to restore the book if lost and other nuances.

What is this, is there a document now?

This is a document that has full legal force and contains information about all citizens living in the specified residential premises. It has a standard form established by law. A house register must be created for each premises that is isolated and has residential status.

It should contain information:

About the living space and its technical parameters.
About registered persons, indicating the dates of their registration or deregistration, as well as check-in and check-out.

Important! The house register is not opened for those premises that have been assigned the status of social housing. Registration of citizens who have signed social tenancy agreements is kept at passport offices using registration cards.

The concept and purpose of maintaining house books

The house register (DK) is a form of citizen registration that is valid throughout Russia. Previously (until 2016), this was an official confirmation of a person’s registration at the place of residence, compiled for all isolated households. And the Federal Migration Service was in charge of processing this document.

Currently, the functions of registering citizens have been transferred to the Department of Internal Affairs of the Ministry of Internal Affairs of the Russian Federation. In this regard, the previously existing administrative regulations were canceled. Now another one is in effect, based on . According to him, there is no need to keep house books.

For those who are interested in this document, it is worth explaining what a house register for a private house is. This is an A4 paper magazine that comes in two shapes: No. 11 and No. 18. The differences between them are in the orientation of the pages.

Forms can be purchased at stationery stores, although previously they were issued free of charge at departments of the Ministry of Internal Affairs.

The form itself is not an official document. For it to gain legal force, you need to register it with the regional migration department or passport office.

Not every property owner understands why a house register was needed for private households. This document had to be in every residential premises - apartment, house or room, provided that they have the status of separate housing. The log contains information about the owners of the premises and other persons who are registered in it.

According to the procedure, when registering a recreation center, the owner writes a statement indicating the reason for the application:

initial issue;
loss of an old magazine;
damage to the recreation center and so on.

As mentioned above, it is now possible to give a definite answer to the question of whether a house register is needed for registration in a private house. Currently, it is not needed, but the existing recreation center may still be useful in case of clarifying information about who was registered in a particular premises and at what time.

Find out in more detail what an extract from the house register is.

What does a recreation center look like for living space in an apartment building?

The house book is a magazine with 10 – 20 sheets of A4 format. Its form is standardized and described in Order No. 984 of December 31, 2017.

Form No. 11 contains:

A title page indicating the full address of the apartment being described.
Complete information about the owners of residential premises, including their passport details and the size of their shares.
Information about all citizens registered in the premises. Their passport information, information about registration with the military registration and enlistment office, and information about housing registration must be indicated.

The pages of the book must be numbered, bound and sealed. The last page of the journal must indicate the total number of pages, as well as the stamp and signature of the issuing employee.

Important! The house register cannot be divided - it has legal force only in its entirety.

Only employees of authorized bodies have the right to fill out the apartment register.

Sample of filling out a house register for a private house

The DC form (Form No. 11) was approved as a separate Appendix No. 8 to Regulation No. 288. On the title page of the house of residence, the address of the household at which the book was registered was indicated (house or apartment number, street designation and locality).

The first section provided information about the owner (owners) of a private residential building:

surnames, names and patronymics of each of them;
data regarding documents that certify that a person has property rights to a house (for example, an extract from the Unified State Register of Real Estate, a certificate);
what part of the share belongs to each of the shareholders.

The second section provided information on physical sciences. persons who are registered at the address:

last name, first name, patronymic, place of birth (for each registered person);
the full date of birth of each such person;
regarding citizens liable for military service there should have been a note indicating that they were registered accordingly;
passport details for each registered person (who is over 14 years old). At a younger age, information about the child’s birth certificate should have been reflected;
a mark reflecting the presence/absence of registration.

Watch the video. How to register home ownership:

Is it necessary and why?

Maintaining house books is necessary. With their help, residents of a particular locality are registered, migration flows are monitored, and the constitutional rights of citizens are ensured in matters of providing them with certain benefits and social support.

An extract from the DC will be required in the following cases:

To place a child on a waiting list for kindergarten or school. Educational institutions today have the right to provide places only to persons registered in the assigned territory.
To be assigned to clinics and receive discounted medications.
To enter into inheritance rights.
To go to court. As a rule, statements of claim must be filed at the place of registration of the citizen.
To receive pensions and benefits from social protection authorities.
To obtain permission to purchase and store weapons.
For military registration.
To register at the labor exchange.
To conclude agreements with companies providing electricity, gas and heat supply to the home.
To receive benefits.
When making real estate transactions. An extract from the house register will allow buyers to find out who is registered in a particular apartment.

Extracts from the DC are also required when applying to state and municipal authorities, for example, in order to obtain a maternal certificate or restore a lost passport.

How to get an extract?

You can receive an apartment card in one of the following ways:

contact the management company or HOA;
submit documents to the multifunctional center;
contact local government authorities or the passport office;
visit the territorial office of the FMS.

The original apartment card will not be issued in person, regardless of the place of application. Only an extract containing all current information about registered persons is issued.

To apply, you need a passport or other document confirming registration at the specified address. An application to fill out is issued on the spot; often a verbal application is sufficient. The extract is issued within a day.

Application for an extract from the WORD apartment card.

Through the management company

In most cases, the apartment card is kept by the management company, HOA or the owner of the apartment building. You can obtain an extract according to the standard procedure by verbally contacting the appropriate person.

Information about the management company can be found on the receipt for payment for services or via the Internet. By phone you can clarify the time and procedure for applying for an extract, including the necessary documents required at a particular institution.

At the passport office

Contacting the passport office, the territorial department of the Federal Migration Service or local authorities is relevant if the management company could not be identified.

This option also allows you to obtain an extract from archived data, which is important when checking an apartment before purchasing.

At the passport office, to obtain an extract, it is enough to present the applicant’s identity card. However, the employee has the right to request other documents. For example, if the owner of an apartment applies, title papers are provided - an extract from the Unified State Register of Real Estate, a purchase and sale agreement, a gift agreement.

Through MFC

Contacting the MFC is the best way to obtain most documents. To obtain an extract, it is enough to submit an application drawn up independently or according to the proposed sample. Submission of an application requires a passport and title documents of the owner.

The disadvantage of a multifunctional center is the processing time. In most cases, you can obtain an extract from your apartment card within one day. When contacting the MFC, you should take into account the transfer of documents between institutions, which can add another one or two days to the processing time.

Where to get it, how to make it and arrange it?

How to create a house register, where can I get it?

The house register is not a highly specialized document and is freely available for sale. You can buy a blank form at any printing house or bookstore.

Important! Only FMS employees have the right to make any entries. Any blots, amendments, torn sheets, etc. invalidate the entire document.

Before filling out and entering data, the house register form must be registered.

Where can I get the document?

Purchase at a bookstore, newsstand. Here, accordingly, blank forms and magazines are sold. The cost depends on the thickness of the cover, paper quality, and other characteristics. If it is a hardcover magazine, it will cost an average of up to 300 rubles. Paperback magazines are much cheaper.
Receipt from the authorities directly involved in registering citizens. Previously, this was possible in the Federal Migration Service units. Today - in the regional departments of the Ministry of Internal Affairs. This free option for purchasing a house book may mean that you will need to write a corresponding application. It is necessary to present an identification document, papers for the residential premises, information about all persons registered in it. If a representative acts on your behalf, he must provide the appropriate power of attorney certified by a notary.
Self-printing. You can find and download blank house register forms on the Internet, reproduce them in the required quantity and print them yourself. The main thing is to choose a current and not an outdated form.
Through MFC. At the multifunctional center you can apply for a house register. By the way, you can also order extracts from it here.

How to stitch and number a house book?

The house register (we will look at how to flash a document later) is an act of the established form. Its main purpose is to record the persons living in residential premises. Accordingly, the document contains data about the owners of residential real estate and all persons registered in it.

Currently, the procedure for registering a person at his old address if he registers in a new home has been abolished. Previously, it was necessary to fill out departure forms and write an application for deregistration. And now this is done by the migration service , which, when information about a resident’s new registration is received, sends the information to the previous place and the person is discharged automatically.

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Where is it stored?

After completing and registering a house register for an apartment, it is kept by the owner of the residential premises or transferred to a management company , where it is stored.

As a rule, the owners remain in possession of the house books for private houses.

Owners of apartments in multi-storey buildings most often keep house books in the management company with the responsible persons.

Proper Journaling

Regulatory documents establish a number of requirements for maintaining a DC. Thus, any changes to the journal are made by employees of the institution where it was received. To confirm new information, you must present official documents. The one who issues the house register for a private house, that is, an employee of the migration department, when entering any information, puts the date of the action and signature on the last page.

The journal is maintained continuously until the moment when its use becomes impossible due to damage, loss or other factors.

If the house register has become unusable and the data is difficult to recognize and read, the information is copied.

Thus, it is not enough just to understand how to create a house register in a private house. It needs to be properly maintained and stored.

The original document must be with the legal owner of the property. The completed journal must be transferred to the heir or another person when making any transactions involving the alienation of real estate, for example, as a result of a sale.

Once again, we focus on where the house register for a private house should be kept. The owner of the premises must take care of where the document is stored. Although it must be admitted that there is no liability for its loss.

If you have questions regarding the rules for maintaining a house register, you should contact the migration department or a lawyer.

Registration, who issues?

A fresh house register form is not a document in itself. It acquires legal force only after registration at the passport office or FMS office.

Only the owner of the residential premises can begin the process of registering a house register. First of all, he must contact the specified authorities with a statement indicating the reason for issuing the document. It could be:
Loss.
Damage and others
Along with the application you will need to provide:
- Apartment owner's passport.
A blank house register form of the established form.
Previous house register (if available).

During the initial registration, additional documents will also be required confirming the acquisition of rights to the property:

Contract of sale.
Participation agreement.
Donation agreement.
Will.
Certificate of inheritance, etc.

If the apartment is divided into shares and belongs to several owners, their presence when submitting the application is required.

Employees of the Federal Migration Service or the passport office accept a package of documents from the owners, staple the book and put their stamps.

Next, data on the exact location of the property, owners and registered persons is entered into the columns provided for this purpose.

The registration period does not exceed 2 working days, and to receive it the owner of the property will also need to present a passport.

Important! A house register is a document of a real estate property. When transferring ownership of a property, the journal must be transferred to the new owner. The new owner then takes responsibility for storing and maintaining the document.

It is not possible to register a house register via the Internet , since registration requires the personal presence of all home owners.

Registration of a house book

The house of residence is drawn up in one copy, regardless of how many subjects are registered or live in the house. It must be registered by the owner of the premises, and if the housing is in shared ownership, by any of the share owners.

The purchased book form must be registered at the representative office of the Russian Migration Service. Knowing how to make a house register for a new private house, you can save time on collecting documents.

After receiving the papers, an authorized employee of the state body determines the content of the documents and their list. The certified book is bound, numbered and sealed with the seal of the institution. After this, the stitched magazine is returned to the applicant. As a rule, a migration service employee tells the homeowner when and where to get a house register for a private house.

The owner of the house must independently ensure the storage of the journal, and in the event of a sale of the property, he must transfer it to the new owner.

The complexity of the process of drawing up a DC lies in the fact that the procedure is not clearly regulated by the legislator. When receiving the magazine, you have to follow the guidelines of local authorities. And the form of the magazine may differ depending on the region.

Since the migration authorities are in charge of processing the document, you can contact the local department with all questions related to the DC, including how to obtain a house register for a new private house.

Documents for registration of a recreation center

To obtain a house register for a private house for the first time, you must provide:

An application in a standard form, which indicates that the owner of the premises in the private sector wants to receive a book for independent maintenance and storage.
Blank magazine form.
Confirmation of the applicant's ownership of the house: an extract from the Unified State Register or a certificate of ownership.
Legal act: agreement on privatization, sale and purchase, court decision, and so on.
Cadastral passport if necessary.
Consent of co-owners, if any, certified by a notary.

This list allows you to get an idea of what documents are required for a house register in a private home. In addition, the applicant's identification document will also be required, usually the passport of the property owner.

On average, the migration service issues a residence permit within 4-5 days. Sometimes the period can take up to 2 weeks if there is a need to obtain additional information. The MFC transfers documents to the migration department, which affects the journal registration period.

What do the statement forms look like?

An extract from the house register is intended to confirm the actual residence in the specified premises and clarify the total number of people registered on its territory.

It is a legally significant document and is required for applying to government organizations.

The extract may be:

Expanded. It will contain information about all persons ever registered in the specified apartment.
Ordinary. It will contain information about those persons who are currently registered in the apartment.

Below you will see a sample extract from the house register:

How is an apartment card different from a house register?

Many citizens believe that an apartment card and a house register are the same thing. This is not entirely true. These two documents are very similar in purpose. An extract can be ordered from both the apartment card and the house register.

But there are some differences between these two documents:

A house register is issued for a private house, kept by the owner and transferred to the new owner along with other documents after the sale of the property.
The apartment card is stored in the management company, the Homeowners Association, or the housing construction cooperative. The owner has the right to apply for a PC at any time to designated organizations.
The house register is kept not only for private houses, but also for apartment buildings. To obtain an extract from the house register, you will need to visit the management company or contact the multifunctional center.

The apartment card and the house register also have similarities:

Both documents contain information about all registered persons - temporary and permanent.
Both documents are amended upon arrival or departure, real estate transactions, after which the owner changes.
Both documents are valid until changes occur.
When purchasing, the new owner may require the presentation of one or another document to ensure the purity of the transaction.

How to recover if lost?

If the document is lost, the owner of the property will be obliged to restore it. To do this, he should purchase a blank form of the established form and contact the authorized authorities.

The package of documents does not differ from that required during the initial registration of the apartment register:

Owner's passport.
Title documents for housing – a certificate of ownership or an extract from the Unified State Register of Real Estate.
Application for re-registration of a recreation center.
Certificate about people registered in the apartment from the management company.

The house register is one of the main documents required for any residential premises. This is a housing passport, which contains all the information about the persons living in the apartment, as well as the data of the owner of the property. Extracts from the house register are required when applying to almost any government agency, so its receipt and storage must be treated with the utmost responsibility.

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Where to buy a house register and how to officially start one

You can buy a house book at a stationery store or bookstore. How much it will cost - you need to look at the price tags, everything is different everywhere. You can also pick up the form at the FMS office itself.

You can draw up the document at the Federal Migration Service at the location of the private house, where you need to apply along with the accompanying package of documents. Right on the spot, you need to fill out the document correctly and competently and then have it certified.

To receive an officially certified house register, you will need to bring the following documents:

notarized consent for registration of all owners of the house;
a certificate from the building management organization with information about everyone who is registered at this address;
a free-form application in which you need to ask to register and issue a house register;
applicant's passport;
the book itself, filled out according to the sample;
documents confirming the ownership of the house (originals and copies);
if necessary, a cadastral passport.

Attention! Before you receive a registered house register, FMS representatives stitch it and number it, and seal the pages. On the last sheet of the document they must indicate the number of pages, the date of registration of the document and the signature of the employee who carried out the registration must also be indicated.

If residents, for a number of reasons, need to obtain an extract from the house register, then the owner of the house must go to the passport office or HOA at the place of registration, taking with him the following documents:

house book;
your passport;
title documents for real estate.

If there is a power of attorney, a proxy may apply instead.

If the owner has changed

The house register is one of the key documents for residential real estate. Therefore, when making transactions related to the acquisition or sale of a real estate property, the owner will change, which must be reflected in the document.

The house register is actually a passport to the home, therefore issues of changing information in it and subsequent storage must be treated with due attention.

At the same time, we would like to remind you that making new notes and entries is permissible only by authorized officials.