Extract of the Unified State Register for the apartment. What information does it contain and why is it needed?

Who collects and stores data

There are two variants of the name, an extract from the Unified State Register or Unified State Register, but this is the same organization. Since 2021, the Unified State Register has been combined with cadastral information. The organization became known as EGRN. An extract from the Unified State Register of Real Estate helps in resolving disputes and guarantees the transparency of transactions with houses, apartments, dachas and other real estate. The Unified State Register of Real Estate stores all information that is somehow related to real estate. For example:

• transactions related to the transfer of ownership rights to another person;
• cadastral value of housing and assigned number;
• information about the seizure of real estate;
• information about the use of housing as collateral.

Any citizen can submit a request to receive data stored in the Unified State Register. The information is generally publicly available and can be provided to the applicant. But some of the data that is prescribed in the legislation of the Russian Federation can only be issued to a limited number of persons. This mainly concerns personal data and personal information.

Extracts may differ in content. They can be issued both on paper and in digital format. When preparing for a property purchase transaction, using information from the extract, you can make sure that the seller is not committing fraud.

Why is the Unified State Register needed?

Since 1998, everything that happened to real estate was recorded in the unified state register of rights. Today, the Unified State Register and Unified State Register are a common register where all information about property is stored. A document that contains all the data on a specific property - an extract from the Unified State Register of Real Estate.

As soon as any real estate transaction occurs, all data must be entered into the register. This includes:

• any changes in ownership;
• registration of any contracts related to real estate;
• data on arrests and bail, as well as the basis document and term;
• all information about registered persons;
• cadastral number and cadastral value of the property.

So, if you order an electronic or paper extract from the Unified State Register of Real Estate, you automatically become invulnerable to fraudsters. You receive a single and reliable copy of the document, which clearly states who the owner of the property is and whether there are any restrictions. This will also protect you from purchasing, for example, an apartment that will be under arrest for failure to pay the mortgage of the previous owners, and protect yourself from unexpected “relatives” who were not discharged.

In what situations is an extract required?

When purchasing an apartment or house, you should make sure that the property is not under arrest, is not registered as collateral, and does not belong to a person who is not involved in the transaction. To do this, you can order an extract from the state register of real estate.

The most common situations when you may need to issue an extract:

1. When living conditions improve. To do this, you need to register and submit a certificate of housing, which will serve as a guarantee of the need to improve the apartment.
2. During the privatization procedure.
3. When transferring housing as an inheritance. In this case, an extract helps to correctly draw up documents and transfer housing from the ownership of one person to the ownership of another.
4. During legal disputes and proceedings. With the help of a document, you can easily identify the real owner of the property and expose the fraudster.
5. When buying or selling real estate. The extract confirms the rights to the property of the seller.
6. When registering an object as collateral when receiving a loan. The bank will require an extract from the Unified State Register of Real Estate as confirmation that the borrower is indeed the owner of the apartment or house.
7. When donating. In this case, the donor needs to confirm the rights to the property before donating the property.

In the extract you can also find information about the number of owners and all the restrictions that are imposed on the housing.

Why and for what purpose is an extract from the Unified State Register needed?

Every tenth real estate transaction involves deception of buyers. Fraudsters falsify documents, sell apartments in buildings for demolition, or pass off housing as their own. The only document that confirms the identity of the legal owner is an extract from the Unified State Register of Real Estate . Having received it, you will know about all the legal nuances associated with real estate - the history of the owners, the current owner, characteristics of the living space, encumbrances, cadastral value and more.

6 cases when an apartment purchase and sale transaction can be challenged in court. How to buy an apartment?

This certificate may be needed not only before purchasing, but also:

• Before selling real estate. It will confirm that you legally own the property and are planning a fair deal.
• Before privatization of real estate. The extract is needed for registration and registration of the apartment.
• Before going to court. The certificate will be useful if you have to assert ownership rights to real estate. It indicates from whom the real estate was acquired and who currently owns it. And this will help to easily identify the true heir and the fraudster.
• Before joining the queue for housing. This is relevant for people facing housing problems and counting on help from the state. The extract will prove that the family really needs to increase their living space.
• Before donating or registering an inheritance. Data from the document will help to correctly transfer ownership from the previous owner to the new one.

The document is prepared by Rosreestr and issued in paper or electronic form. The validity period of the extract is not legally limited. The authority that requests the certificate sets its own validity period. Usually this is 30 days from the date of receipt.

What data is reflected in the statement?

The statement of ownership of real estate contains the following basic information:

• personal data of all owners of the property;
• date of registration of ownership rights;
• real estate encumbrances, arrest;
• cadastral data;
• type of ownership;
• area, number of floors;
• apartment or house plan;
• transfer of ownership from one person to another;
• recipient of the statement;
• date of receipt of the certificate.

Each document from the Unified State Register mentions the responsibility of those citizens who use information from the extract for personal gain or cause harm to property owners.

New law on real estate registration

As we have already written, the Unified State Register of Real Estate will combine two existing registers, which contain all the information about real estate in the Russian Federation.

The new law also introduces new registration procedures. It will apply more to the procedure itself, and not to the list of documents required to complete it.

Thus, registration of rights with the adoption of a new law takes 7 working days. Cadastral registration – 5 working days. And if previously the owner performed these procedures exclusively one by one, then from January 1, 2021, these processes can be combined into one. In this case, the total period will not exceed 12 working days.

Order methods

You can receive an extract from the Unified State Register in several ways:

1. At the Rosreestr branch at your place of residence.
2. In the MFC department.
3. On the official website of Rosreestr.
4. Through the mediation of the State Services portal.

The fastest way to prepare a document is to order remotely using websites.

In order to receive an extract from the Unified State Register of Real Estate, you need to provide employees with the necessary set of papers. What documents the applicant needs can be found on the website. But most often the following list is required:

• citizenship of the Russian Federation;
• application completed according to the form;
• title documents;
• receipt for payment for the service;
• power of attorney, if the certificate is ordered not by the applicant, but by an authorized representative.

When filling out an application at the Rosreestr department or the MFC, employees set a specific date by which the extract will be ready. On this or a later day, the document will be ready and can be picked up. When ordering online, a statement is sent to your email address.

What is USRN? EGRN transcript

With the entry into force of the new Federal Law No. 218, the need to complete two consecutive registration procedures will no longer be necessary. The Unified State Register and the cadastre have been replaced by a new register - the Unified State Register of Real Estate, which will reflect information about objects, both by cadastre and by rights to them.

Until January 1, 2021, the technical characteristics of real estate were contained in the state cadastre, which has been maintained by the Cadastral Chamber (a structure of Rosreestr) since 2013. She received this function from the bodies of the BTI Rostekhinventarizatsiya. Registration of rights was carried out by branches of Rosreestr - UFRS in city districts and regions.

If you needed to register a new property, then first you had to register it with the Cadastre (by preparing a technical plan and filling out a declaration), and then register your rights in another division of the Federal Registration Service for registration of rights by submitting documents to the multifunctional center.

The period for cadastral registration was 10 working days, regardless of the type of registration actions, the period for registering rights was 10 working days. To this deadline it was necessary to add the time for sending documents from the MFC to government agencies. This time was unregulated and could be from 4 to 10 days. It was faster to submit documents for registration through the electronic functionality of the Internet, but in this case it was difficult for an unprepared user to understand the procedure for preparing documents, an electronic signature and a power of attorney for a representative suitable for this procedure.

Also, the existence of two registers could be traced on the official website of Rosreestr, where online you viewed information about the object - according to the cadastre and the Unified State Register. Lately, we have encountered a large number of errors that are caused, for example, by the presence of an object and its copyright holders in the Unified State Register and the lack of information about it in the Cadastre.

The way out of this situation can be different. According to the law and sound logic, it is necessary to record a previously registered object, however, in various territorial departments of the Cadastral Chamber they “recommended” to eliminate such discrepancies in different ways.

The new Law No. 218 “On State Registration of Real Estate” provides for the maintenance of a unified register, which, accordingly, will lead to a uniform approach to the registration of real estate.

USRN registry contacts

Official website https://rosreestr.ru/site/

Telephone

Management Help Phone

Registration online

You can request a certificate for a real estate transaction remotely through the State Services portal or on the Rosreestr website. To order a document, you must fill out an online application, indicate in it information about the property and information about the owner. And also choose how the certificate will be received. If this is an email, please indicate the email address.

After this, pay for the service non-cash - using a bank card or money from an electronic wallet. Please note that you will not be able to issue an extract directly on the State Services portal. The site only offers instructions on how to obtain the document, and then redirects to the official Rosreestr page.

The extract is sent in electronic format as an archived file. In the certificate sent online, the Unified State Register must affix an electronic signature, so the document has the same legal force as the paper version.

Registration in person

When applying in person to Rosreestr or MFC, submitting an application for an extract consists of several stages:

1. Visit to the branch . Take the entire package of documents with you to speed up the procedure.
2. Filling out the application form. An employee of the organization that has been selected will help you write the application.
3. Receiving a receipt for documents acceptance. A representative of Rosreestr or MFC will inform you of the exact date when the extract will be ready.
4. Receive an extract on the specified day or in the next few days after the specified date.

A citizen who submits a request to obtain information about real estate may be refused for several reasons:

• the application does not contain the applicant’s signature or the text contains errors;
• the document contains false information;
• the method for obtaining the certificate is not specified;
• a request has been submitted for information that relates to extradition to a limited number of persons.

If you need information that is classified as restricted, you will have to present a document that confirms your right to receive this data.

Waiting times for discharge

Information about real estate from the Unified State Register is provided within a certain time frame:

If the organization does not have the information for which the request has been submitted, or the data cannot be provided due to the lack of rights to receive it, the registration authority will send a notification of refusal to issue an extract from the Unified State Register within 3 working days.

If the extract is needed urgently, you can indicate this when filling out the document. In this case, the time for receiving an extract is reduced to 1 day. The validity period of the received document is 1 calendar month.

Where to get an extract from the Unified State Register of Real Estate

An extract from the Unified State Register is provided for a fee. You can get it:

• At the MFC or at the Rosreestr branch. A classic but inconvenient way. You will have to contact specialists twice. The first time - to leave an application and the second time - to pick up an extract. In addition, you will need to write a 5-page application, provide a receipt for payment of the fee, and also present a passport or a copy of it certified by a notary. The certificate is prepared within 9 days. The price of the service is from 400 to 750 rubles for individuals and from 1100 to 2200 rubles for legal entities. The difference in cost depends on the information you need to obtain.
• Through the Rosreestr website. You can order an electronic statement here. In this case, you will need to enter a lot of data about the object, the customer of the service and pay the state fee. The cost of obtaining an extract is from 300 rubles for individuals and from 1100-2200 rubles for legal entities. The finished version will arrive within 3 days to your e-mail.
• In the Unified State Register. This service is an official partner of Rosreestr. Applications here are made easier and faster. You don’t need to enter a bunch of data about the object - just indicate the address or cadastral number. The report will be emailed within 30-60 minutes. It can be downloaded to your phone or computer and then printed on paper. The extract is certified by the electronic signature of Rosreestr and has full legal force.

Order an extract right now!

Legal force of the document

An extract from the Unified State Register of Real Estate in paper and electronic formats has equal legal force. The documents contain identical information. The resulting certificate can be submitted to any authority without fear that the electronic version will not be accepted. The electronic statement is certified by an official digital signature, which is similar to a regular signature and seal.

The process of receiving a document in electronic format is much shorter and cheaper. The applicant does not need to leave home; everything can be ordered from a computer or smartphone. An electronic extract from the Unified State Register is cheaper and is prepared faster than its paper version.

about the author

Klavdiya Treskova - higher education with qualification “Economist”, with specializations “Economics and Management” and “Computer Technologies” at PSU. She worked in a bank in positions from operator to acting. Head of the Department for servicing private and corporate clients. Every year she successfully passed certifications, education and training in banking services. Total work experience in the bank is more than 15 years. [email protected]

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Author of the article: Klavdiya Treskova

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