The brownies go into the archives. Since April, migration departments have not put marks in house books about registered citizens

House book - what kind of document is it and why was it needed?

The book we are considering is a journal that records who lives at a certain address. That is, the registration of people is recorded. Records are kept of both permanent and temporary residence.

Let's consider the legal regulation of this issue:

• Law No. 5242-1 of June 25, 1993 established the mandatory registration of citizens at their place of residence.
• The rules for recording the place of residence in 1995 appointed those responsible for maintaining this record.
• From January 1, 2014, registration functions in rural areas were transferred to the Federal Migration Service.
• Order of the FMS No. 288 of September 11, 2013 “On approval of the administrative regulations for the provision by the Federal Migration Service of state services for registration of citizens of the Russian Federation at the place of stay and place of residence within the Russian Federation” approved the forms of the house register - No. 10 and No. 11.

Attention! These laws have now been repealed by order of the Ministry of Internal Affairs of Russia dated December 31, 2017 No. 984 “On approval of the Administrative Regulations of the Ministry of Internal Affairs of the Russian Federation for the provision of public services for registration of citizens of the Russian Federation at the place of stay and place of residence within the Russian Federation.”

In April 2021, all functions of the Federal Migration Service for recording the places of residence and stay of citizens of the Russian Federation were officially transferred to the bodies of the Ministry of Internal Affairs.

Postal address of the Ministry of Internal Affairs of Russia: st. Zhitnaya, 16, Moscow, 119991.

Telephone information service of the Ministry of Internal Affairs of Russia.

In St. Petersburg and other regions, there are local branches with other addresses.

In the article, we will first look at all the features of house books that were in force until 2021, and then at the new rules introduced by Order No. 984 of the Ministry of Internal Affairs.

Watch this video to learn even more:

In what cases may an archival extract be needed?

You should definitely find out where registration is carried out when you need to change your passport and get it.

See in the issue: - Elimination of accidents on the water main: alarming signals were received from residents of Zolotukha and Baskunchak. — The shooting simulator was brought from the regional center as a gift to the district for passing the GTO standards and the development of mass sports. — Words of gratitude and oranges. Akhtubinsky...

The Russian problem is that many officials and lawyers do not follow changes in legislation at all.

Previously, the house register was a kind of journal of those who were registered at the address. The book was kept from the moment the house was put into operation until 2021. So it was quite voluminous.

House book forms

Why was this document needed, in what situations was it required?

1. When buying and selling a house/apartment.
2. To obtain a certificate of registration of an individual at a specific address.
3. To obtain a special certificate about all residents living at a specific address.
4. When receiving a passport for minors.
5. To replace a passport if it is lost, as well as when replacing it.
6. To obtain citizenship for a newborn if the parents have a residence permit.
7. When a child enters kindergarten and school.
8. During a divorce.
9. To receive benefits (veterans, families with many children).

There were basic forms of registration of citizens:

• form No. 10 – for residents of apartment buildings;
• No. 11 – for private households;
• No. 18 – was conducted by officials.

Let's look at these forms in more detail.

For an apartment

For residents of apartment buildings, apartment cards of form No. 10 were issued.

The management company or HOA was responsible for their maintenance.

The cards were filled out by company employees and submitted to the Federal Migration Service for registration. They were stored in the file cabinet of the management company/homeowners association. They were not handed out to residents. If necessary, residents took an extract about their place of residence.

It is worth noting that maintaining apartment cards was not one of the main responsibilities of management companies. Therefore, a special agreement was concluded between the management company and the owners.

If there was no agreement, then the tenants independently started a house book, form No. 11.

For a private house

Maintaining a house register for a private house was mandatory. It was conducted according to form No. 11.

Consisted of 3 main sections:

• title page, where the title of the document and address are written;
• information about the owner - last name, first name, patronymic, when residential real estate was acquired, share;
• information about registered citizens - their passport details, as well as the number and series of the passport itself (for minors - birth certificate).

Officials who were responsible for maintaining house books and registering citizens kept a log of form No. 18. The difference between these forms was that in the second case, not only the data of registered citizens is entered, but also information about the person responsible for maintaining the house of residence.

House book form No. 11 and No. 18.

A sample form is provided here.

However, these links are unlikely to be useful to you, because there is no longer a need to make such a book for home owners in the private sector.

Due to changes in the law, the recreation center can be archived or kept.

Functions

This document contains important information about the persons who are (or have been) registered at this address. Based on such a book, extracts are given, which can be prepared according to two samples:

• One extract form provides information about those persons who are currently registered in the house or apartment.
• The second form provides an extract containing information about all persons who were once registered, including those who have already been deregistered.

This is important information, because the last name, first name, patronymic, and date of birth are recorded in the house register. If this is a person liable for military service, a mark indicating military registration is placed. Data is provided on children, adults and minors, and their registration.

Since the house register stores important data about persons registered and registered in a given living space, such a document may be needed when conducting various transactions and real estate transactions:

1. When selling a house, the entries in the book will prove that no one is registered in the living space at the moment of the transaction.
2. If you lose your passport, an entry in the book will prove registration at the address.
3. A document is needed when assigning benefits, as it shows the number of registered persons.
4. Entries in the book can help in solving various housing issues.

The same functions and tasks are performed by the apartment book form, which is stored in the Management Company or in the HOA.

How much did it cost and where did you buy it?

The price of a house book depended on the binding and number of pages. A soft cover with a small number of pages cost 25-30 rubles. A 48-sheet hardcover magazine cost up to 300 rubles. Such books were created mainly for private houses.

They were sold in stationery stores, sometimes in regional FMS offices.

The law allowed self-printing of forms. But the FMS did not always accept them.

After switching to electronic document management, these costs are a thing of the past. Certificates, statements, and the entire registration procedure are now free of charge.

How to register a house register for a private house in 2021

Let us remind you once again that this issue is not relevant this year! Why - see above in the article.

The house register was prepared by authorized employees of the Federal Migration Service. To obtain it, forms No. 11 were first purchased (see previous paragraph).

Next, an application was submitted for the issuance of a DC. It was written in free form. Look here for a correctly composed sample of his writing.

The next step was to fill it out, certify it with signatures and seals. Well, actually the issuance to the applicant.

It took 5 working days to complete all documents. This period is extended if additional information is requested from the property owner or municipal authorities.

When registering the book, the FMS employee wrote down the home address on the title page. Next came information about the owner and those living in the residential premises.

Each entry was certified with a signature and seal. It was they who gave the form the force of a legal document indicating the presence of registration at a specific address.

All data was duplicated in a special journal, which was stored in the Federal Migration Service.

The owner did not have the right to fill out the book himself.

Note:

• Only the owner of the residential premises could register a house register;
• when the owner changed, this document did not need to be replaced, new data was simply entered into it;

The book itself was not the title document for the house. First, a purchase and sale agreement was drawn up, or the heir entered into the right of inheritance. And already on the basis of these documents, changes were made to the DC.

What should you do now?

First of all, the very concept of “registration” has been changed to “registration at the place of stay and place of residence.” And the entire registration procedure looks like this.

The application is submitted electronically. For this:

• go to the State Services website;
• register;
• select the “Registration at place of residence or stay” tab;
• fill out and send an electronic application indicating your passport details and title documents for real estate;
• within 3 days you will receive a notification by e-mail or SMS;
• go to the local authorities of the Main Department of Migration Affairs of the Ministry of Internal Affairs and present the original documents.

After this, you can take the finished registration certificate.

House book for a private house, how to register through the MFC

Now, to register at your place of stay or residence, you don’t need any books; they are no longer used under any circumstances!

You can also register through the local MFC (“Multifunctional Center for the Provision of State and Municipal Services”).

The use of automated information systems by centers increases the protection of personal data. In this case, all documents will be processed within 3 days.

How to get an extract if there is no house register?

The form of the house register, as well as the procedure for its maintenance and storage, were approved by Order of the Federal Migration Service of Russia dated September 11, 2012 No. 288. But with the introduction of a new administrative regulation in 2021, it was canceled.

There is no need to suspect everyone of deception. The landlady is telling you the truth; currently there is no such document as a house register.

At this time, the most common ways to obtain such a certificate are to contact: the administration of the municipality, that is, the local government; Multifunctional Center; passport office (FMS). To obtain a certificate, a citizen submits a proper application. It sets out the essence of the request, the applicant’s details and the name of the receiving government agency.

Migration service inspectors ask citizens, as well as representatives of legal entities - owners of private residential buildings, to provide a house register, as it is most often required when applying for permanent or temporary registration.

Documents that were necessary to obtain the book

To obtain the book, a whole package of papers was required:

• the applicant's identity card;
• house register form;
• real estate certificate;
• a copy of the cadastral passport (for a private house) or an extract from the Unified State Register of Real Estate;
• purchase and sale agreement, will, deed of gift (one of the above).

If the DC was already carried out, then it was also provided.

Now, to register, fill out an application in Form 1 and a questionnaire. The only required papers were a passport, a document serving as the basis for registration (for example, a will) and an arrival address sheet. No one will demand a house book!

Templates for all documents are downloaded on the Gosulugi website. It also provides step-by-step information about the registration procedure at the place of residence/stay.

Don’t forget, original documents and notarized copies are shown.

At the MFC

In such a center it is convenient to draw up and receive many documents, including where you can go to register a house register for an apartment or house. When applying, you should take a blank form of the book and the following documents with you.

1. The owner's passport is required.
2. A certificate confirming ownership of real estate.
3. You will need an old house book.
4. Purchase and sale agreement (deed of gift, will).
5. And one more document - a cadastral passport for housing.

MFC employees accept these documents and transfer the book to the State Administration of the Ministry of Internal Affairs for processing. There the authenticity of the documents is checked. Usually the book is issued to the owner of the apartment or house 5 days after the application.

IMPORTANT! The homeowner must check all the entries in the book, because then the slightest mistake can create many problems.

You should also carefully check all subsequent registration and deregistration records.

How to stitch and number a house book

After filling out the main pages of the house register, the FMS officer numbered them and stitched them. On the last page the date, total number of pages, signature of an authorized person and seal were written down.

In the future, as any changes were made, additional marks were placed with the date, signature and seal. Every time I had to go to the Federal Migration Service and stand in line for the employee to make new entries.

It was prohibited to independently make any amendments to the document.

What changes were made to the book?

• registration of new residents;
• deregistration;
• changing the area of ​​the house (demolition of part of the premises, extensions).

Rules of conduct

The rules were strict.

Firstly, the owner could not independently make any entries or changes to the DC. Only a FMS employee had the right to do this.

Secondly, each new entry was certified with a seal and a corresponding note was made on the last page. The book had to be laced and stamped.

Thirdly, the owner kept the book and was responsible for its safety.

House book in the HOA, sample filling 2021

DK in the HOA, or in other words, the apartment card contained the following information:

• residential address;
• its area;
• information about the management company or HOA;
• information about the owner;
• information about persons registered in the apartment - full name, date of birth, degree of relationship with the owner of the premises, date of registration and deregistration.

Blank apartment card form No. 10.

What it is

Such a book is one of the documents for real estate, which is drawn up by the owner, and in which data on the registration of residents in the house or apartment is entered.

ATTENTION! The house register can be kept by the owner of the property, by the Management Company, by the HOA, or by the housing office, depending on the agreement with the service organization.

As a rule, the book of the owner of a private house is in his hands, and the house books for apartments are in the management company (HOA). But it is also possible that the apartment house book is also kept by the owner of the property.

In such a document, the fact of registration in the apartment of a particular person is noted. Registration information is entered not by the owner himself, but by the responsible person. The owner of the house cannot make his own adjustments to the document or fill out the registration fields himself.

His duty is to carefully and carefully store the book, which may be needed when conducting various transactions and real estate transactions. You can write out this or that person, register them at the MFC, passport office, or at the migration service department.

When selling a house or apartment, the house register is transferred to the new owner along with other documents for this property.

If the house books are kept in the Management Company, the responsible employee makes a note in it about the change of owner. The book must have stitched pages, a neat appearance, filled-in columns, and registration/extract marks.

This is an important document in which the owner of the property does not have the right to independently make entries about the registration or deregistration of residents. If even one such independent entry is found, the house register will be considered invalid, and you will need to order a new bank and create the document in a new way. An application for a new book must be made at the Main Department of the Ministry of Internal Affairs of the Ministry of Internal Affairs.

When entries about registration and deregistration are made in the book, these entries are duplicated in government agencies. Therefore, if necessary, it is easy to check the veracity of each registration mark and you can establish the changes made by the owner of the property. Duplicating entries allows you to restore a book with its full contents if lost or damaged.

How to restore a house register for a private house

We restored the house book in the same order as we received it for the first time:

• submitted an application to the FMS;
• provided a package of documents;
• We bought a new magazine, form No. 11.

I also had to submit an appeal to the archives if I needed information from the previous house register. Based on the request, information about the owner of the property and all registered persons was provided.

If the old book simply ran out, then based on the application, information from the previous one was transferred. Now no one is doing this.

Do you need a house register when buying a house or apartment? Why can it be issued into private hands?

Modern Russian legislation has undergone many changes.
At the moment, there is no clear definition of such a concept as a “house book”. Although, mention of this term can be found in many acts regulating the legal aspects of civil relations and other areas. Is a house register needed when replacing a passport? The issuance of an identity document in connection with reaching the appropriate age or in case of its loss, replacement of a passport requires Form No. 11. It is one of the documents on the basis of which the corresponding marks are made.