Where is the acceptance certificate for a completed construction facility, form KS-11, used?
The acceptance certificate for a completed construction facility is filled out using form KS-11, which was introduced into the document flow by Decree of the State Statistics Committee of the Russian Federation dated October 30, 1997 No. 71a.
It is used in the process of accepting buildings for industrial or residential purposes of any form of ownership - at the stage when they are built in full accordance with the agreed project or contract. The act is the basis for financial settlements between the customer and the developer. Despite the fact that since 2013 it is not necessary to use unified forms of primary documentation, in practice many regulatory legal acts provide for the execution of the document in question. Thus, the Ministry of Sports of the Russian Federation approved the KS-11 form as an integral document used when signing contracts for the construction of stadiums for the 2021 World Cup in Russia. In particular, in accordance with clause 4.1 section. IV Order of the Ministry of Sports dated November 25, 2014 No. 946/1, the date of fulfillment of the developer’s obligations under the contract coincides with the date when he and the customer signed the KS-11 form.
To learn how cost accounting in construction is organized, read the material “Procedure for accounting costs in construction (nuances).”
Where is the acceptance certificate for commissioning of a completed construction facility in the KS-14 form used?
The act of acceptance of the facility into operation is drawn up in the KS-14 form, which is also approved by Resolution of the State Statistics Committee No. 71a. It is used as a primary document certifying the inclusion of a building in the fixed assets of certain forms of ownership - state, private.
The main difference between the KS-14 form and KS-11 is that the signing of this document requires the participation of official structures, for example, architectural and construction supervision authorities. If it is not necessary for them to sign the acceptance form, the KS-11 form is usually used. However, the act of commissioning in the KS-14 form can be drawn up by Russian construction organizations and as a matter of business custom.
See also “Main differences between unified forms No. KS-11 and KS-14.”
Read about the nuances of drawing up acts KS-11 and KS-14 in the legal reference system ConsultantPlus. If you do not have access to the K+ system, get a trial online access for free.
What precedes the signing of the act
Acceptance of a completed construction project is a complex and responsible process, the professional execution of which determines the safe operation of the building or structure . Therefore, you should approach this process very responsibly:
- First, the contractor informs the customer about the completion of construction work. The contractor submits a certificate of completion of work and technical documentation for the construction project.
- Next, a comprehensive inspection of the facility is carried out. A working commission is created by order of management, which should include representatives from both the customer and the contractor.
- The commission can determine from the first minute of its stay at the facility that it is not yet ready for commissioning or operation. This is indicated in the conclusion. Construction work must be continued and the facility must be completed according to the design documentation.
- An application for permission to enter is submitted. If this is a residential building, for example, the application is submitted to the architectural department.
- The acceptance committee inspects the construction site and checks its level of readiness for operation . If there are no complaints, a corresponding act is drawn up.
- Based on the act, an order is given to commission the given object - building or structure.
Both buildings and equipment can be adopted by such an act. For the equipment, indicate the name, its brand, date of manufacture, you also need to write the date and location of the inspection activities, and the conditions of the test.
Where can a certificate of commissioning of an object erected temporarily be useful?
Another document in demand in the construction industry is the act of commissioning a temporary structure. The document under consideration is drawn up according to the KS-8 form, approved by Decree of the State Statistics Committee of November 11, 1999 No. 100.
Temporary or non-title structures can be transferred by the developer for safekeeping. The act in form KS-8 is drawn up in 3 copies:
- the first one remains with the developer;
- the second is transferred to the person who accepted the structure for safekeeping;
- the third is given to the developer’s accounting department.
Note that the KS-8 form is included in one album of unified primary forms with the documents we discussed above - the form of the acceptance certificate for the completed construction of the facility and the acceptance certificate for operation.
Act KS-8 serves as the basis for the subsequent return to the developer of materials included in the structure of a temporary structure after dismantling the corresponding structure.
In practice, the relevance of this act can also be traced by examining court decisions in arbitration disputes, such as, for example, case No. 11 AP-17588/14 of 04/08/2015, case No. 04AP-859/15 of 04/03/2015. Form KS-8 is used in them as a source of evidence certifying the transfer of a temporary object for safekeeping.
Decor
When a building or structure is put into residential or industrial use, a working commission is created, it inspects the facility, checks its condition, readiness, and compliance with the project. The result of the commission’s work is the preparation of an acceptance and commissioning certificate.
ATTENTION! This document serves as an annex to the contract for construction, repair or installation work.
A sample RC ready for the commissioning act can be used; it only records specific data on the parties to cooperation and the facility under construction. The commission members sign the document.
The act must be immediately drawn up in three copies - for the customer, the contractor, and for the accounting department.
The text of the document must include information such as information about the parties to the transaction and about the construction site itself.
You also need to write down how much the work will cost, given by the members of the working commission.
The act is drawn up and signed after inspection of the facility and technical construction documentation. The document is signed by the members of the Republic of Kazakhstan, and a conclusion on the input is given. In order for the acceptance and input procedure to be carried out professionally, it is necessary to create an experienced commission of people competent in this field.
When preparing a document, the following rules apply:
- At the beginning, you should indicate the night name of the act - it is drawn up upon delivery or commissioning.
- Then you need to write where this document is created and when.
- Persons included in the working commission are registered. Not only the person’s first name, patronymic, and last name are indicated, but also his position.
- The management order on the creation of a working commission must be indicated.
- The following is a description of the object, the construction of which has been completed. The description must be complete, accurate, indicating the documents on the basis of which construction work was carried out.
- An important section of the act is information about the real quality of the object being put into operation. If the working commission found shortcomings, they must all be listed.
- The final part provides a conclusion - the object meets all requirements and can be operated.
If the parties do not know exactly how to fill out the basic principles and sections of the act, they can contact a lawyer experienced in the construction industry to look at samples . On legal and construction sites you can find useful information, see a completed example on the repair of building facades or certificates for other work.
Where is the acceptance certificate for a completed construction of a gas distribution network facility used?
This document does not have an official form, but is quite often used in the gas industry. Its application is provided based on the provisions of Order No. 780 of the Ministry of Regional Development of the Russian Federation dated December 27, 2010. Thus, in clause 10.6.2 of Order No. 780 there is a rule according to which the acceptance of a completed facility within the framework of a gas distribution networks project can be formalized by an act corresponding to the form that is approved in Appendix G to the specified legal acts.
Acceptance of a gas distribution infrastructure facility by signing the act discussed in this section of the article is carried out by:
- chairman of the commission;
- representative of the design organization;
- employee of the operating organization.
The delivery of the object, in turn, is certified by a representative of the company that is the general contractor.
You can familiarize yourself with other unified forms used for the delivery and acceptance of completed construction work in the articles:
- ;
- “Unified form No. KS-3 - form and sample”.
Certificate of acceptance of premises after renovation
An agreement to carry out work implies that the contractor (also known as the performer) will perform it for the customer for a contractual fee in a volume determined in advance and agreed upon between the parties.
This indicates one of the mandatory features of such an agreement – remuneration. Confirming the payment can be done quite simply. The party simply needs to present a bank statement confirming the targeted transfer of funds.
But in order to consider a deal “closed”, the completion must be the drawing up and signing of an acceptance certificate for a certain type and scope of work. It is this document that can be considered clear evidence of the fulfillment of obligations under the agreement.
In what order should the acceptance certificate of completed work be signed?
As soon as the contract ends, persons representing the interests of the customer must be invited to the work site.
Together with the representatives of the contractor (performer) present, they inspect and evaluate the results of the work performed.
It is this moment that is a characteristic distinguishing feature of the works, which separates them from the concept of “service”. The latter, unlike works, cannot be directly touched, but can only be felt.
When accepting work, the following characteristics must be assessed:
- first of all, the quality of the work is assessed;
- then compliance with the agreed volume/quantity of work performed is determined;
- further it is established whether the deadline for completing the work was met;
- whether the work performed meets the requirements specified in the agreement.
As soon as the joint inspection and assessment of the work has been completed, representatives from each party draw up and sign an act of a certain format.
From the moment the signatures are affixed, the acts are transferred to the heads of the organizations between which the transaction was concluded for subsequent approval.
When the drawn up acts are fully agreed upon, seals are affixed to the signatures affixed by the authorized parties. It is from this moment that we can assume that the acts are valid and fully certified by the participants.
Since powers of attorney for signing such acts are usually not drawn up, an additional signature of the managers is required, as well as the presence of a “wet” imprint of the corporate seal of the participating organization.
The work completion certificate must be drawn up in two identical copies. One is transferred to the customer, and the second to the contractor.
Form for drawing up an act of completion of work and its structure
The act must be drawn up in free form. The same rule applies to the text of the document. As for the structure, it is clearly defined.
The “header” of such a document is structurally divided into two parts. The right one is necessary to indicate the name of the party acting as the executor, indicating the signature column for the manager (here his full name is deciphered and his position is indicated). On the left is similar data, but relating to the customer.
In the middle part the name of the document is written and the agreement to which it is being drawn up is indicated. Then the locality where the document was drawn up and the current date are indicated.
The text follows. The form of preparation is similar to the contractual one. This is due to the fact that the act is considered an integral part of the contract. The text clearly indicates what kind of work was performed and what its cost was.
The amount is displayed in numerical format and duplicated in words (as an additional decoding). It would be correct to indicate that each of the terms of the agreement regarding the performance of work has been fully fulfilled. The fact of completion is indicated and obligatory indication of compliance with the deadline.
It should be indicated that the customer has fully accepted the work, and the contractor has, accordingly, handed it over. In this case, it is imperative to indicate that the customer does not have any complaints regarding the quality, volume of work performed and the timing of their completion. When all the text is specified, the parties sign at the bottom of the document.
If you want to find out how to solve your specific problem, please contact the online consultant form on the right. It's fast and free! Or call us at :
+7 Moscow, Moscow region
+7 St. Petersburg, Leningrad region
8 Federal number (free call for all regions of Russia)!
Where is the acceptance certificate for a completed construction project?
One of the most popular documents in construction - an act in form KS-11 - can be found on our website. Its structure fully complies with current legal requirements.
From us you can also download the certificate of acceptance of the facility for operation in form KS-14:
If you need a certificate of commissioning of a temporary structure in the KS-8 form, then its form is also available on our website:
And finally, if you need an acceptance certificate for a completed construction of a gas distribution system facility, you can also find its form, available for download, on our website:
