Registration of foreign citizens in a hotel (hostel): what you need to know

Laws and Decrees of the Government of the Russian Federation on migration registration

Migration registration of foreign citizens is regulated by Federal Law No. 109, it has Government Decree No. 9 “On the procedure for carrying out migration registration” - everything is described there in detail point by point.

It is useful for the hotel business to familiarize itself with the “Code of Administrative Offenses” - chapters 18-19.

Most of the information about the stay of foreign citizens in Russia can be found in Federal Law No. 115 “On the legal status of foreign citizens in the Russian Federation.” Federal Law No. 114 concerns foreign citizens and Russians - documents, grounds for a ban on entry, etc.

If foreigners come from visa countries, it is useful to know the Decree of the Government of the Russian Federation No. 335.

*The graphic elements indicate all useful laws and regulations of the Government of the Russian Federation, which will help representatives of the hotel business understand issues of migration registration.

The main mistakes and problems that hotels make when registering foreign citizens and registering citizens of the Russian Federation.

Key Features

Foreigners have the right to receive guest registration, the period of which is 90 days. To do this, you can use Russian Post offices to send documents to the migration service. If you plan to live in the Russian Federation for more than 90 days, you will need to obtain a special migration card.

Registration via mail is carried out by the owner of the residential premises in which the foreigner is staying. The procedure is considered simplified, so it does not take more than one day. For this, the necessary documentation is collected and sent by mail to the migration service.

Often foreign citizens prefer to stay in hotels. In this case, registration of foreign citizens at the hotel is carried out by the management of this institution. To do this, you can use the mail or come to the FMS office in person. You can also use a special online service.

Registration at the place of residence of citizens of the Russian Federation

Documents for registration

Hotel accounting is carried out no later than one day, but there is an exception. Not all citizens of the Russian Federation are registered, but only those who arrived from other regions. If a person lives in the Sverdlovsk region and comes to Yekaterinburg, then registration – up to 90 days – is not done. This applies to all regions of the Russian Federation.

Children are registered equally with their parents. The same rules apply to them as to adults.

Since April 2021, the reporting form has changed: if previously questionnaires were sent to the Ministry of Internal Affairs in form No. 5, now this is Appendix No. 10 of the order of the Ministry of Internal Affairs. Application forms need to be corrected.

Features and procedure

Having arrived at the hotel, the foreigner must provide all the necessary documents (passport, migration card) at the reception. The administrator will do the rest without his participation. Further:

A hotel employee will fill out the form.
Send the form to the local migration service department.
Receive confirmation of receipt and put a special mark on the form on the tear-off part.
Will give the tear-off part to the guest.
The second copy of the arrival notice is sent to the file cabinet of the hotel or hostel along with a copy of the passport, visa and migration card.
The whole procedure takes no more than 10-15 minutes. The detachable part of the form will contain information about the foreign citizen (his personal data, citizenship, length of stay, place of registration). The form must be filled out in Russian. After registration, a foreigner can stay in Russia for up to 90 days from the date of entry. There is no need to send a notice of departure of a foreigner.

How and by whom is the accounting log filled out?

The administrator or other employee of the hotel or hostel keeps a special log of foreign citizens in the hotel. This document is a form that indicates the guest's registration number, arrival dates, personal data of the guest, visa category, route, migration card number and its validity period.

Maintaining such a table is mandatory for all hotels. According to the rules, it can be maintained electronically or in paper form. The log is filled out for each foreign guest immediately after checking into the hotel and registering.

Each foreign guest must be entered in the register. This document can be checked at any time by migration officials and, if any discrepancies are found, the owners of hotels and hostels can be fined.

We do not recommend completing the documents yourself. Save time - contact our lawyers by phone:

8 (800) 350-29-87

How can a foreigner receive the tear-off part of the arrival notification sheet?

If the hotel employee who filled out the notice and log did not give the detachable part of the form to the foreigner, then he must be asked to do so. Handing over a voucher to a foreign citizen is his responsibility by law, since this is the main document confirming the fact of temporary registration of a foreign citizen in the Russian Federation. Read about the procedure and nuances of obtaining temporary registration of foreigners here.

Citizen registration documents

Since 2002, Resolution No. 713 has stipulated that the main document for guest identification and registration is a passport.

Documents for registration

What mistakes do hoteliers often make?

typos in questionnaires;
incorrect indication of place of birth. For those born before February 6, 1992, the place of birth is indicated - the USSR;
storing and sending to the Ministry of Internal Affairs copies of passports of citizens of the Russian Federation - this is not provided for by law;
Children - citizens of the Russian Federation, who are registered on an equal basis with adults, are not registered;
indication of an outdated address in the guest’s passport. The correct spelling of the guest's address is checked on the portal fias.nalog.ru.

Registration Features

Most often, foreigners prefer to stay in hotels, since they usually do not have good knowledge of the Russian language, and therefore cannot agree on rent with the owners of residential premises. Features of temporary registration of foreign citizens at a hotel include:

the procedure is carried out by employees of the institution, so foreigners themselves do not have to worry about registration;
such actions lead to the fact that foreigners can only stay in Russia for three months, after which they will have to apply for a temporary residence permit;
If you use guest registration, you will not be able to extend its validity period;
if you have such registration, you are allowed to leave the territory of Russia, but only once;
registration does not provide an opportunity for official employment in the Russian Federation;
foreigners must live directly in the hotel where they have temporary registration.

Before filling out the application, employees of the institution must find out how long the resident will be in Russia.

Registration at the place of stay of foreign citizens

Unlike Russian citizens, foreigners are registered without exception, regardless of whether there is registration.

Registration of foreign citizens is carried out on paper or electronically. If on paper, then two copies are created: one is sent to the Ministry of Internal Affairs, the spine is given to the guest, the second copy is stored in the hotel, and the spine from the second copy is again sent to the Ministry of Internal Affairs, the guest leaves the hotel.

The deadlines are counted not from entry into Russia, not when a foreign citizen crossed the border, but when he checked into your hotel and arrived in your city. The Law says: registration is carried out within one working day upon arrival at the place of stay.

All foreigners are divided into two categories:

visa;
visa-free entry procedure.

To find out from which countries and with what documents foreigners can come to Russia, there is a good hint in the form of the Consular Department of the Ministry of Foreign Affairs in Russia - kbmid.ru.

The type of passport determines whether a foreigner came to Russia with or without a visa.

The concept of a foreign citizen legally present in Russia

This is what a residence permit for a foreign citizen in the Russian Federation looks like

A foreign citizen who resides in the Russian Federation on legal grounds is understood as a person who has the following documents:

Resident card.
TRP (temporary residence permit).
Valid visa and migration card.
Only a migration card, if the country from which the guest came from has a visa-free regime in the Russian Federation.

These may be other documents provided for by the laws of the Russian Federation and international treaties.

Hotel employees are often interested in the question of whether it is possible to register a foreign guest if more than seven days have passed since his arrival. It must be said that temporary registration for foreigners in this case is not only possible, but also necessary. The receiving organization's responsibilities arise from the moment the foreign citizen arrives.

Double citizenship

It looks at what passport the foreigner used to enter Russia - according to the stamp of the border guard confirming his last entry. The stamp means that there were all grounds for the legal entry of a foreign citizen into the territory of the Russian Federation.

If a foreigner shows two passports: a passport of a citizen of the Russian Federation and a foreign document, then remember Article 6 of the Law on Dual Citizenship: a citizen of the Russian Federation who has another citizenship is considered by the Russian Federation only as a citizen of the Russian Federation. If you see a Russian document in the set of passports, then feel free to register the guest using it.

Foreigners registration journal

The period for which registration is made is limited by the validity of the visa. That is, it can be less, but never more. If a foreign citizen has been issued a work permit, he can register for 12 months.

But there are a number of changes that will take effect in 90 days. ❗ Decree of the President of the Russian Federation dated December 15, 2020 No. 791 was published, which...

The register of registration of foreign guests in form 2-G was approved by Order of the Ministry of Finance No. 121 of December 13, 1993. The log is provided to employees of the Ministry of Internal Affairs if they conduct an inspection.

The basis for registration will be the receipt by the territorial body of the Ministry of Internal Affairs of the Russian Federation of a notification that a foreign citizen or stateless person has arrived at a specific place of stay. The fragmentary part of the notification form will confirm that such a person is registered.

Migration card

Such a map consists of two parts - A and B:

Part A is taken away by the border guard upon entry;
Part B is kept by the foreign guest during his stay in Russia and is handed over upon departure from Russia.

If a migration card is lost, a foreigner must contact the Ministry of Internal Affairs within three days with an application for restoration and issuance of a duplicate. If a foreigner does not do this, he may be fined. This is a violation of the rules of stay in the Russian Federation. Hoteliers should keep in mind: if a guest receives a fine, then the hotel may also receive it. Providing services to a violator is Article 18.9.3 - a fine of up to 500,000 rubles.

Handle carefully with foreigners who have lost their documents.

Advice: help the foreign guest draw up an application and contact the Ministry of Internal Affairs for the restoration of documents. The main thing is the fact of the appeal.

Please note that a migration card is not always issued to guests.

Registration of foreign citizens at the hotel in 2021

If for one reason or another a migrant leaves the Russian Federation, then upon return the paid months “burn out.” Hiring a temporarily staying visa-free foreigner is the prerogative of not only commercial companies, individual entrepreneurs, but also individuals.

If the receiving party, the hotel, has not fulfilled its obligations to register a foreign guest with migration registration, then it faces liability under Part 4 of Art. 18.9 of the Code of Administrative Offenses of the Russian Federation “Violation of the rules of stay in the Russian Federation of foreign citizens and stateless persons” in the form of imposing an administrative fine:

for citizens - in the amount of 2,000 to 4,000 rubles;
for officials - from 40,000 to 50,000 rubles;
for legal entities – from 400,000 to 500,000 rubles.

When resuming transport links with other foreign countries after December 15, 2021, this procedure will not apply to citizens and permanent residents of these states after 90 days from the start date of transport links.

Unlike America, birth on the territory of the Russian Federation is not a basis for granting citizenship.

Refugees

Foreigners who have received temporary asylum status can come to the hotel without passports.

The passports of such citizens are stored only in the Ministry of Internal Affairs. They will only have a certificate in their hands. When the temporary asylum ends, the passport is returned - they return to their homeland.