Accounting for apartments, residential buildings, and non-residential premises was previously carried out by technical inventory authorities. But Federal Law No. 221-FZ of July 24, 2007 introduced a new procedure for recording real estate objects - information about them must be contained in the State Property Committee (from 2021 - in the Unified State Register of Real Estate). The technical passport for an apartment is currently not a significant document, but nevertheless, situations arise when it is exactly what is needed. In this article, we will consider in what cases you should order a registration certificate, and whether it is possible to do without it completely.
The main misconception about the technical passport
The most common myth about a technical passport, which can most often be found on the Internet, is that this document is required for every purchase and sale transaction.
A technical passport is not needed to register the transfer of rights to an apartment in Rosreestr.
Since since 2013, information about real estate objects has been entered into the Unified State Register of Real Estate on the basis of a technical plan, technical passports have lost their former relevance. Registration of an apartment, making changes to the area (redevelopment) - these actions are registered according to the technical plan.
Currently, apartment owners are not required to have a registration certificate, much less renew it every five years.
Documents for obtaining a BTI cadastral passport
To receive a cadastral passport, you need to present a technical passport for the object. If you do not have a technical passport, then in order to produce a cadastral passport for registering real estate rights, you need to present the following documents:
- A written statement about the performance of work on a special form (it must indicate a list of objects and address) - 2 copies;
- As-built documentation (as-built survey drawings or their registration numbers) for the entire facility;
- Certificates of acceptance of engineering communications for operation by the state. by commission. Documents may be submitted indicating the fact of acceptance and transfer of the object to the balance sheet;
- A plan of the land plot with land cadastre numbers, if land relations are formalized.
When is a registration certificate needed?
We list all the circumstances when you may need a technical passport:
- When registering a deposit for an apartment.
If the purchase of an apartment involves borrowed funds, a registration certificate will be required to obtain a loan agreement. And the agreement, in turn, is for registering the transaction.
- When remodeling an apartment.
To obtain permission, a technical passport and a redevelopment project are submitted to the local government authority. The technical passport indicates the current state of the apartment, the project indicates the planned changes.
- In case of legalization of redevelopment through the court.
A registration certificate is necessary to understand what the apartment was like before its illegal redevelopment.
- Using a technical passport prepared before 2013, you can enter information about the apartment as previously registered. This is necessary if the Unified State Register does not have information about your apartment.
In this case, you can save on the production of a technical plan. Let's assume you have a registration certificate for an apartment from 2004. It is necessary to submit an application to Rosreestr through the MFC to register the apartment as previously registered. The registration authority itself will request information from the BTI in the order of information interaction. When the BTI confirms to Rosreestr that this apartment has undergone inventory, it will be assigned a cadastral number and the status “previously registered.”
Using a registration certificate issued later than 2013, you cannot register an apartment.
- To be provided upon request. For example, opening an inheritance case, applying for a utility subsidy, etc.
In most of these cases, if you have never had a registration certificate, you do not need to order one. Offer instead a technical plan or an extract from the Unified State Register of Real Estate.
As for the preliminary inspection of the apartment for the presence of illegal redevelopment, you need to be guided not by the technical passport data, but by the information from the Unified State Register of Real Estate. Compare the graphics of the residential premises from the extract from the Unified State Register of Real Estate with the actual location of the partitions, rooms, and bathrooms of the apartment you plan to purchase. If you notice that the statement data does not match the current condition of the apartment, ask the seller about permission to redevelop.
Terms of production and validity of the BTI certificate
According to the law, all types of certificates requested from the BTI are issued within 30 days from the date of application; in practice, a document ordered through the MFC will be ready in two to three weeks.
The validity period of each individual certificate, document or extract differs, and can last from several days to a year; the new technical passport is valid indefinitely.
Read also: How to restore SNILS if lost through State Services
A mandatory aspect for obtaining a document is payment of the production cost; the price of documents ordered from the BTI through the MFC in 2017-2018 varies according to their type.
Where to get a registration certificate
Who is engaged in the production of technical passports:
- The main powers belong to technical inventory bodies (BTI). They prepare both new technical passports and provide information from the archive.
- Private companies that have received a license to compile technical data sheets.
- Applications for the preparation of technical passports are accepted at the MFC and processed at the BTI.
Read: What is an allocated share in an apartment and how to apply for it in 2021
What forms of certificates and documents from the BTI can be obtained through the MFC
Through multifunctional centers, you can order several types of documents and certificates from the Technical Inventory Bureau.
- technical passport of the object
- certificates on forms 22 and 25 for explication
- registration certificate
- a certificate confirming the value of the property and land plot
- plan of a property, land plot
- certificate form No. 3
- document assessing the condition of real estate
- other BTI statements
Read also: What property is not divided when spouses divorce?
The cost of producing a technical passport
The cost of a registration certificate for an apartment depends on whether a specialist visit to the site is required.
When ordering a technical passport for the first time and to reflect changes compared to the existing passport, measurements are naturally needed.
If the registration certificate is needed to update its date, and nothing has changed in the apartment, indicate in the application that a technician’s visit is not required.
The cost of a registration certificate for an apartment is from 2 thousand rubles (without travel).
Read: The procedure for transferring from non-residential premises to residential premises step by step
What types of BTI certificates are there?
A complete list of certificates issued by BTI authorities can be found by personally contacting the specified institution, or on their official websites. Let us highlight the most common types of certificates that are of practical importance for citizens and legal entities:
Get an estimate of the cost of this service using our price calculator - here
- an extract from the register book on the ownership of the property as of 01/01/2000;
- a certificate of the inventory value of a building, structure, premises or other object;
- a certificate of the characteristics of the object according to state technical records;
- extracts from the technical passport of the BTI in form 1b;
- issuance of their technical passport for the building (structure) in form 1a;
- copies of the archival inventory file for the facility;
- certificate of the condition of the building according to form No. 5;
- floor plan of the building and its explanation
- certificate of condition of a residential or non-residential property;
- address identification certificate;
- other types of forms and forms.
How to get a technical passport for your home?
If for some reason there is no technical passport or, for example, you need to obtain a document for a newly built residential building, then the algorithm of actions in this case will have the following format.
Where to get it?
To obtain the document, you will need to contact the BTI located at the location of the property.
It will also be useful for the owner to know the following features of the process:
- The documentation procedure involves a mandatory visit to the site by relevant specialists from the BTI.
- The specialist’s task will include inspecting and taking the necessary measurements of both the residential building and possible outbuildings.
Who can receive the document?
An important issue that definitely needs to be addressed. The following can be said about this:
- Obtaining a technical passport is possible only by the legal owner of real estate.
- There is an exception in the law, according to which the filing of papers can be delegated to a trusted person, subject to the presence of a notarized power of attorney.
Necessary documents for production
Naturally, like any legal action, obtaining a technical passport for real estate involves collecting a certain package of documents, which will look like this:
- A corresponding statement written in the prescribed form.
- The passport of the applicant or the authorized representative; also, if the property is in shared ownership, then the passports of all co-owners will be needed.
- Documentation that confirms the applicant’s rights to property and the ability to dispose of a specific property.
- A receipt confirming the fact of payment of the established state duty.
You need to understand that the exact list of documents will depend solely on the specific situation; for example, let’s consider a couple of points:
- To carry out redevelopment or reconstruction of a residential premises, you will need to attach an approved request from the city department of culture.
- In a situation with resolving issues in one way or another related to inheritance, a citizen or his authorized representative needs to attach a request from a notary to the application.
Preparation time
Regarding the production time, we can also highlight a number of quite important points that need to be discussed:
- The standard paperwork procedure takes approximately fourteen days.
- Naturally, the timing directly depends on the complexity of the work, because in order to prepare the documentation, specialists will have to directly inspect the house and the objects related to it.
- There are situations when objects with an area of more than a thousand square meters are processed over a longer period of time.
- It is also worth noting that in a situation where deadlines are simply running out, the option of paying an additional tariff cannot be ruled out. Then the work can be completed in the shortest possible time, literally in two or three days.
Validity periods
Regarding the validity period of this document, disputes and disagreements often arise; the following can be said about this:
- From the point of view of current legislation, the validity period of a technical passport of real estate is not regulated, i.e. in fact, according to the law, the document has no expiration date.
- Despite the absence of any standards, BTI employees recommend re-registration of documents every five years.
Manufacturing cost
An important aspect is the material component of the procedure. Let's consider all possible costs:
- Registration of documents according to the standard procedure within the prescribed period costs approximately 800-1500 rubles.
- An accelerated tariff, depending on the complexity of the work, will cost from 3,000 to 7,000 rubles.
- You can significantly save time and nerves by contacting a specialized company that acts as an intermediary. With this approach, you should be prepared for the fact that all expenses will cost 6,000-8,000 rubles.
How to apply via the Internet?
You can order a technical passport for real estate without leaving your home. Thus, you will be able to significantly save time and nerves.
To do this you will need to do the following:
- Go to the Public Services portal and fill out the appropriate form.
- For faster work, it is advisable to attach copies of all documents.
- Be sure to leave a return contact number where specialists will contact you.
Sample application to the BTI in 2019
Each owner of a property must have the necessary title and technical documentation for it.
These documents officially confirm the owner’s rights to a particular real estate property and reflect its technical characteristics.
To obtain such documents, based on your specific situation, you will need to contact the relevant government agencies. One of these is BTI.
Specialists of the technical inventory bureau provide services for preparing documentation for a private house or apartment.
This article discusses issues related to the requirements for obtaining documents from the BTI, the application form, and the owner’s expenses.
To carry out any transactions with real estate (sale and purchase agreements, donations, privatization, etc.), citizens must have the necessary official documents.
Such documents confirm the ownership of real estate by a specific owner and the legal purity of the transaction.
Documents for the property, which can be obtained from the office:
| Floor plan of the building | Required for owners of premises in multi-apartment residential buildings, and for individual houses above one floor |
| Explication of premises | It is a decoding of various symbols that are presented on the plan (name and area of rooms, location of appliances, doors, windows, etc.) |
| Registration certificate | is the main document for each piece of real estate, includes important information about the property (date of commissioning, degree of wear, materials of construction, area of premises, height, etc.) |
| Certificate of cost | needed for concluding real estate transactions, if a percentage of the value of the property is paid; calculated as the cost of the object, taking into account the area and degree of wear and tear |
| Certificate of ownership | An application to the BTI for the issuance of such a document is required for participation in the state. programs, and when receiving a bank loan |
These documents can be obtained by contacting the local BTI office, which is located at the location of the property.
You can receive the document by personally contacting the bureau branch, or using other contact options (using the government services portal, by mail, through a representative by proxy).
List of papers
In order to obtain the necessary document from the BTI, a number of requirements must be met.
Information about the technical parameters of premises and other information from the BTI database is confidential and can only be provided in relation to:
| Property owners | Who have documents confirming ownership rights |
| Heirs | upon entering into inheritance in accordance with the established procedure |
| Government organizations | Who have access to bureau information (federal tax service, courts, law enforcement agencies, etc.) |
In order for an individual to obtain the necessary certificate from a technical passport or other information from the technical inventory bureau regarding a real estate property, the following documents will be required:
| Passport | Or other identification document |
| Documents confirming ownership of the object | When entering into an inheritance, you must provide a death certificate of the testator as well as documents from a notary |
| Certificate in form 1a | from BTI |
In case of doubt, BTI specialists may request additional documents not listed in the list.
Extract form
An extract is a document containing important information that is required in various situations.
As a rule, an extract from the BTI is required by property owners in the following cases:
| To confirm data | registration certificates for a specific piece of real estate |
| When completing a transaction to dispose of an object to establish the legal purity of the transaction | upon entering into an inheritance, and for drawing up a will |
| To register a donation for real estate | And also upon receipt of the necessary approval for redevelopment (or reconstruction) |
The extract form is fixed at the legislative level and contains the following information:
| Information about the owner of the property | Full name, passport details, place of residence, etc. |
| Property location | Footage of premises (private house) |
| An identification number | as well as purpose (residential, commercial, warehouse, etc.) |
Sample application to the BTI for the provision of information
In order to correctly fill out a request for a relevant certificate, extract and other document from the BTI, it is necessary to take a standard application form as a template.
Don’t worry, you won’t have to write a lot and for a long time, since only half of the request is filled out by the applicant, and the other half by the BTI employee.
How much does it cost to coordinate the redevelopment of an apartment in the BTI, see the article: how much does it cost to redevelop an apartment in the BTI.
It is really important to carefully familiarize yourself with the template and enter exclusively personal information without “touching” other people’s fields.
In general, an application to the BTI to obtain specific data covers the following aspects:
| Applicant information | you need to enter your passport details (number, series, when and by whom the document was issued), full name, address of permanent place of registration, address of actual place of residence, e-mail, and telephone number |
| Real estate information | It is necessary to provide in the request form the exact postal address, location of the property, as well as its cadastral number. |
| The main purpose of acquiring information from the BTI | It is imperative to indicate the exact purpose of the extract, certificate or other document (for example, for state registration of property, entry into inheritance rights, etc.). |
| date | the current date is indicated, placing orders on the previous or previous date is prohibited |
| Applicant's signature | optimally if the signature matches the one presented in the passport. |
When filling out an application to the BTI, it is really important to be as careful and attentive as possible.
Any amendments, errors, corrections, as well as going beyond the lines may cause the need to re-issue a new document form.
Request for registration of ownership
In order to obtain a certificate of ownership of a property, you will have to try to collect a package of relevant documentation.
The exact list may vary depending on the requirements of the BTI and the circumstances of the applicant’s situation. Despite this, the basic documents are considered:
| Legal documentation | on the basis of which a person acquired the right to own real estate (a document on entry into inheritance rights, a court decision, a purchase and sale agreement, etc.). During the application process, you also need to submit original documents to the BTI, which will be returned together with the property registration document. Together with the original documents, notarized copies are submitted, which will later be filed with the case materials in the BTI |
| Applicant's passport | When filling out the application, you need the original ID, as well as copies of the document in high quality (pages 1 to 2, as well as registration) |
| Individual taxpayer number | The document is needed both in original and scanned form. |
| Technical passport of real estate undergoing registration | in advance, it is necessary to transfer a copy of the document, certified by a notary, and hand it, together with the original, to the BTI employee |
Upon completion of the procedure for checking the provided package of documentation for completeness and compliance, the person responsible for registration accepts them and in response provides a receipt for payment for BTI services.
It is still impossible to make a payment directly at the bureau, which means you will have to visit the nearest bank branch.
The payment receipt issued by the bank employee after payment must be kept. It is attached to your file and certifies the fact of payment for BTI services.
Request for a registration certificate
In case of contacting the BTI for the purpose of registration and issuance of a technical passport, it is necessary to provide the appropriate package of documentation about a certain real estate and its owner:
| Documentation | certifying ownership, as well as certifying the fact that the owner of the property has no debt for utility services (provided at the office of the management company or at the local housing office) |
| Application for a technical passport | If such a document is available, a request may be submitted to issue a new document or to correct technical blemishes in the current registration certificate |
A technical passport is the most important document for real estate.
Consequently, the procedure for producing and issuing such a document is very lengthy.
It is prohibited to make typos, blots in the document, or enter false data.
Request for a certificate of ownership under a deed of gift
If you were given a certain real estate as a gift, you need to register it correctly.
For this purpose, you can visit the local BTI branch, providing the registrar with the following documentation:
- documents of title to real estate;
- receipt for payment of BTI services;
- request for a certificate of ownership;
- passport of a Russian citizen;
- deed of gift for a plot of land, apartment or house.
If you do not know the rules for filling out an application on this issue, an information stand with templates or one of the office employees will help with this.
Cost of paperwork
Despite the fact that the BTI (Bureau of Technical Inventory) is a state organization, based on the regulatory documents of the Russian Federation, this structure has the status of a self-regulatory body.
In other words, the agency determines prices for its services independently. For example, the price of issuing a certificate varies from 220 to 500 rubles, and a technical passport from 1.2 to 2.5 thousand rubles.
Since the list of documents prepared by the BTI at the request of citizens is quite extensive, the cost of services may vary.
The final price depends on certain circumstances and the specific timing of the certificate.
Prompt provision of certificates and statements implies payment at inflated rates.
What nuances should be taken into account
There are situations in which it is necessary to issue an extract from the registration certificate of real estate to the BTI, while the document itself turns out to be invalid.
This can happen if technical information has not been updated for a long period of time.
In this case, the applicant must initially issue a new registration certificate for personal real estate, and only after that send a request to receive the corresponding extract or certificate.
For a request to the BTI for information, see the article: request to the BTI for information.
Every day hundreds and thousands of citizens visit the bureau's branches with their problems and questions.
BTI employees try to distribute their attention to all visitors as evenly as possible and provide assistance in drawing up requests, applications for extracts and other documents.
An important condition is the provision of all necessary documents.
: BTI technical passport
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