BTI certificate confirming the ownership of the real estate property

BTI (technical inventory bureau) is an organization authorized to maintain records of real estate objects. To receive a certificate, you must submit a package of documents and a corresponding application.

However, citizens often face the problem of queues when visiting an institution.

In this regard, since 2021 it has become possible to obtain a certificate of any type at the MFC, which was created to facilitate interaction between the population and municipal or state institutions.

When is it needed and what does it contain?

A certificate from the BTI is a document of the established form on a strict reporting form, to confirm the authenticity, which has the signature of an authorized person and a wet seal. Contains the number and date of issue, type of transaction, address of the real estate, data on other objects that are owned by the applicant and his personal information.

The document is needed to confirm ownership of real estate or lack thereof. Most often, this service is necessary for citizens to:

• privatization of residential space or land;
• registration of ownership of real estate;
• selling a house or apartment, including by obtaining a mortgage;
• changes in the owner of the living space;
• inheritance or gift of real estate;
• registration of various subsidies.

It is necessary for citizens who file a lawsuit to obtain a certificate from the BTI when contacting the police or executive authorities.

What does the certificate from the BTI confirm?

The Technical Inventory Bureau issues a certificate containing the inventory price of real estate and its plan, confirmed by an explication.

When a plot or share is registered in the cadastral register, then, as a rule, the documents that are required during the inheritance of a land share contain exclusively the cadastral price. The assessment is carried out so that the heir has the right to alienate, sell, exchange and carry out other transactions with the apartment. At the same time, an appraisal is necessary to register ownership.

It should be taken into account that the notary has the right to offer to indicate the cadastral or market price of the apartment in the certificates - state duties and state registration will cost several times more.

Validity period of the technical inventory bureau certificate

The validity period of the BTI certificate is indicated in it. The property is valued for the heir on the day the testator died. Therefore, it is open-ended, compared to the valuation performed for purchase and sale - it is considered valid for six months. Such documents must be submitted by the time this period ends from the day the testator died.

A regular statement is valid for no more than 1 year.

Thus, the validity period for a certificate issued by the BTI is not always the same. Time is determined by purpose . In particular, if you need to redevelop a residential apartment, then the validity period of the certificate will be from 1 to 5 years.

It contains information from the technical passport (and the cadastral passport still plays a more significant role):

• floor plan;
• total area;
• date when the object was put into operation (for buildings);
• what materials were used.

Price information is valid for 1 month.

Such information is more relevant when the inheritance is registered with a notary. Such an assessment will also be different from the market price, since the cadastral calculation is performed somewhat differently. Certificates where the form is aimed at equipping attics directly for residential buildings have a shorter period of validity. Such a document can only be obtained with validity for 10 days.

Certificate forms

Depending on the intended use of the document, there are several types:

1. About the presence or absence of real estate. A certificate is required to confirm ownership of the living space. Required for divorce proceedings, as well as for participation in state and regional programs.
2. For sale, namely for the execution of the relevant contract, mortgage loan agreement, for the transfer of ownership. It is important that all redevelopments carried out are formalized in accordance with the law.
3. The ownership of real estate allows the owner to enter into purchase/sale transactions, rental of residential premises or land.
4. To register an inheritance. The certificate contains all the information about the apartment or house that is the subject of legal relations (location, area, type of transaction on the basis of which the property arose).
5. The family composition certificate contains all the information about those living on the territory of the real estate.
6. The inventory value is necessary to calculate the price of residential premises. When drawing up an extract from the technical passport, the location of the house or apartment, area, building plan, number of floors, condition, availability of infrastructure and many other factors are taken into account.
7. Certificates of form No. 22 and 25 for explication.

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Certificate from the BTI - what is it?

This is a document from the technical inventory bureau, which is issued at the request of the property owner. It is needed in a variety of situations. For example, to confirm the existence of property or, conversely, its absence.

There are other situations in which it is necessary:

• to sign an agreement on the privatization of property;
• to register an agreement on a loan issued by a bank as collateral;
• to receive financial assistance in the form of subsidies;
• for carrying out purchase, sale and exchange;
• for registration of a deed of gift for real estate.

This document has a limited validity period and should only be requested for official use.

The time and conditions for its execution vary due to its content. The situation is also the same with the period of its use: some may be valid for several years, while others lose their relevance after 2 weeks.

BTI certificate of absence of property

As mentioned earlier, it may sometimes be needed to confirm or deny the existence of property.

How to get it step by step at the MFC

After identifying the need for a certificate, you must choose the method of obtaining a certificate at the BTI, MFC or through the State Services portal.

In order to order the necessary document through the MFC, you should follow the recommendations:

• Collect a package of papers. An exhaustive list can be found at the MFC branch, at the BTI and their Internet services, and at State Services.
• Select an organization to contact. This can be done on the official My Documents website or by calling the hotline. Find out the address and opening hours.
• Use one of the following methods to pre-register for an appointment. Unfortunately, this service is not available in all departments of multifunctional centers. In this case, you must personally appear at the institution at a convenient time and take an appointment ticket from the electronic terminal.
• When it’s your turn, contact an MFC employee with a package of papers.
• An employee of the organization will check the availability of all documents and, if necessary, help fill out the application. After this, it will issue a notice of acceptance of the application, which contains information about the papers that are attached to the application, registration number, date, deadlines for consideration and when it is necessary to appear. Some MFC branches, upon receipt of a completed certificate, send the applicant an SMS message or a telephone call with notification.
• Come to the multifunctional center in person with a receipt and receive the completed paper.

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Terms of production and validity of the BTI certificate

According to the law, all types of certificates requested from the BTI are issued within 30 days from the date of application; in practice, a document ordered through the MFC will be ready in two to three weeks.

The validity period of each individual certificate, document or extract differs, and can last from several days to a year; the new technical passport is valid indefinitely.

A mandatory aspect for obtaining a document is payment of the production cost; the price of documents ordered from the BTI through the MFC in 2017-2018 varies according to their type.

Documentation

In order to order a certificate from the BTI, when visiting the MFC, you must have a package of papers with you, which includes:

1. a standard application form, the form of which can be pre-downloaded on the My Documents website and filled out at home;
2. applicant's passport for personal identification;
3. when contacting third parties, a notarized power of attorney is required;
4. original certificate of ownership of real estate;
5. request from a notary in case of inheritance;
6. marriage certificate;
7. receipt for payment of state duty.

Important!
You can pay the government tax on the production of the certificate directly at the MFC branch. However, not every institution has payment terminals, so it is recommended to first take a receipt for payment of the state duty and deposit the funds in advance. The MFC issues certificates of family composition - quickly and without hassle!

Obtaining BTI documents for non-residential premises

BTI is a familiar and well-established abbreviation. Documents received from the BTI are an important component of real estate transactions, both residential and non-residential.

Specialized enterprises (in the form of state unitary enterprises and municipal unitary enterprises) provide services for the provision of BTI documents to individuals and legal entities.

In Moscow, you can obtain accounting and technical documentation for the premises at the Moscow City Bureau of Technical Inventory (SUE MosgorBTI).

You will need to obtain BTI documents when:

• real estate mortgage transaction;
• purchase and sale of real estate;
• privatization actions with real estate;
• coordination and registration of redevelopment.

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The period for receiving BTI documents is up to 10 working days.

How do you receive documents from the BTI?

As you can see, without obtaining BTI documents, it is impossible to register ownership of any premises.

The owner of the property receives accounting and technical documents before making a transaction or other actions by contacting the BTI independently, or this can be done by another person by proxy.

The state fee is paid in advance, and the receipt is presented to the bureau. At BTI you can order and receive a number of documents for real estate transactions and other actions.

List of documents from the BTI received for non-residential premises

• Floor plan (valid for 1 year from the date of issue);
• Technical certificate;
• Explication;
• Various BTI certificates:

• extract from technical
  passports for a building/structure - form 1a (valid for 1 year from the date of issue);
• BTI certificate on the condition of the building/premises - form 5;
• address identification certificate;
• certificate of value (estimated) of the property;
• certificate of value (inventory) of the property for tax purposes - form 11a;
• explanation for the floor plan of non-residential premises - form 25 (valid for 1 year from the date of issue);
• floor plan in electronic (and vector) form and other documents.

Deadline for receiving documents from the BTI

In Moscow, the preparation of BTI documents for non-residential premises (explication of the premises, technical passport, etc.) at the office will take no more than 10 working days from the date of receipt of the state registration. duties to the TBTI account.

In the Moscow region, similar preparation of technical documentation for the premises will take from 10 working days to 21 from the date of receipt of the state. duties on account.

As we have already noted, only the owner of the property or his legal representative can obtain BTI documents. An exception is the situation of inheritance, in which case the request is made by a notary, since the heir is not yet the owner.

Please note that permission for redevelopment, reconstruction or re-equipment of premises is now issued by other services in Moscow:

• for non-residential - Interdepartmental Commission (Administration or Prefecture) or Moscomarchitecture;
• for residential - MosZhilInspektsiya.

For the property owner the following is submitted:

• power of attorney on company letterhead from the organization for our employees;
• letter of guarantee on the organization's letterhead;
• a document confirming ownership of the premises (original), on the basis of which documents are obtained in the BTI.

For the real estate tenant the following is submitted:

• power of attorney on company letterhead from the organization for our employees;
• a letter of guarantee on the organization’s letterhead, agreed upon with the owner (at the bottom of the letter the owner writes “I don’t object” and puts his stamp);
• a copy of the lease agreement, certified by the owner;
• certificate of ownership of the object (copy), which is certified by the owner.

List of BTI addresses

State duty

The amount of payment for BTI services varies depending on the type of document requested:

• it is produced free of charge for the state commission for acceptance of objects;
• forms No. 5–212 rub.;
• on the technical condition of the living space - 110 rubles;
• about inventory value - 540 rubles;
• entry into the register - 20 rubles. for one address.

You can pay the state fee in non-cash and cash form by contacting banking institutions, through terminals, using electronic payment systems (Yandex.Money, WebMoney), as well as on the State Services portal. In the latter case, the cost will be reduced by 30%.

Possible problems and ways to solve them

An applicant who has not provided a comprehensive package of documents may be refused a certificate. In this case, you must contact the MFC again, collecting all the papers.

The service may be denied to citizens who have carried out redevelopment and have not completed it in accordance with legal requirements. In this case, you should contact authorized BTI employees who will explain further actions. As a rule, the applicant must complete the appropriate documentation and pay a fine in the amount of 2000 to 2500 rubles. After this, you can apply for help again.

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In case of refusal, the MFC employee is obliged to issue an explanation. If the applicant does not agree with the action of the center employee, he has the right to appeal the decision, both pre-trial and in court. In the first case, you need to write a complaint addressed to the head of the organization. If illegal actions are revealed, the case will be sent to the prosecutor's office for investigation. In the second case, the claim is sent to the courts.

Alternative methods of obtaining

In addition to the MFC, you can order a certificate directly from the BTI at the place of registration, where you must appear in person with a package of documents and a standard application.

At the same time, it is worth taking into account the days and hours of operation of departments that are authorized to issue documentation and interact with citizens.

The second way to obtain a certificate from the BTI is to fill out an application on the State Services reference and information portal. To do this, you will need access to the Internet and a verified account on the site. You can submit an application by finding Rosreestr in the service catalog. By clicking on it, you must select the reason for the application and, following the prompts, fill out an application and attach scanned copies or photographs of the necessary documents to issue a certificate.

The advantage of this method is the possibility of non-cash payment of state duty with a 30% discount.