Instructions: we issue a receipt for receipt of the goods

When needed

It is advisable to draw up a transfer document whenever it is necessary to confirm the transfer of an object from one person to another:

• when executing a purchase and sale agreement: it insures the seller against possible accusations from the buyer of non-transfer of the goods. It is especially important to formalize it if, in accordance with the agreement of the parties, payment for the goods is not made immediately, but in installments;
• when transferring an item for storage to another person: the transfer document records the transfer of responsibility for the loss of the item or damage caused to it to the custodian;
• when transferring a thing to another person so that he can carry out any actions with it, for example, sell it;
• when an employer issues material value to an employee.

Why is it needed and who compiles it?

A receipt for receiving the goods is drawn up to confirm the fact of delivery of the item. The document will be required if:

• transfer of valuable property for sale;
• sales of goods, especially with deferred payment;
• taking things for storage;
• providing it for temporary use;
• issuing material assets to the employee.

In accordance with Art. 27.14 of the Code of Administrative Offenses of the Russian Federation, when seizing vehicles or goods as an interim measure, the things that are seized may be transferred for safekeeping to persons appointed by the official who seized the seizure. A receipt is taken from such persons certifying when and what property they received for storage, and their obligation to ensure the safety of this property until the competent authorities make a decision on its fate.

Depending on the purpose of receiving the property, the person receiving it undertakes:

• pay its cost on time (if purchased with deferred payment);
• sell goods and transfer funds to the owner of the item or return unsold material assets (when accepting goods for sale);
• use the property carefully and return it to the owner after a certain period in good condition (when accepting it for temporary use);
• carefully store the property and return it to the owner within the agreed period (upon accepting it for storage).

How to prove the fact of transfer of goods

The article discusses evidence of the transfer of goods under a supply agreement.
The main evidence is the documents formalizing such a transfer, as a rule, primary accounting documents. The most common evidence of the transfer of goods under a supply agreement are invoices. As evidence, acceptance certificates, specifications, distribution sheets, forwarding receipts, receipts for cargo acceptance, documents on the reasons for the failure of goods during transportation, payment orders and invoices can also be presented. Read more

How to compose

The receipt is one of the simplest documents to draw up. However, failure to comply with a number of rules when writing and certifying it may lead to the receipt being declared void by the court.

There is no article that clearly regulates the form of this document. Therefore, you should focus on several articles of the Civil Code of the Russian Federation. And when transferring a large amount of money, it is better to contact a professional lawyer who will take into account all the nuances.

An example of a receipt for the division of property

The receipt is drawn up in simple written form. It can be written by hand or printed using a computer. The first option is preferable in this case. In the event of legal disputes over the authenticity of a receipt during a handwriting examination, it is the handwritten version that is easier to check and establish its authenticity.

When drawing up, you should be guided by standard rules of office work. It is advisable to write it on an A4 sheet.

The receipt must contain the following information:

• place and time of its compilation;
• Title of the document;
• basic information about the parties involved (full name, date and place of birth, details of civil passports or other substitute identity cards, permanent registration address and residential address);
• information about the transferred money or property with reference to the reason for the transfer. For example, under an agreement on the division of property for a car transferred into sole ownership, etc. If a sum of money is transferred, it must be written in numbers and letters;
• signatures of the parties with transcripts.

The law does not oblige the parties to certify the receipt by a notary, but does not prohibit doing so. Therefore, if we are talking about a large amount, it is advisable to contact a notary. When the parties do not want to resort to notary services, it is worth drawing up a receipt and signing it in the presence of two witnesses. And information about them should also be included in the text of the document.

Receipt requirements

The following requirements apply to the transfer document:

• it must either be completed entirely by hand, or the citizen issuing it must fill out the fields of the document form with his own hand;
• the document must contain a clear list of transferred items, described in such a way that they can be identified - the more individual characteristics are indicated, the better;
• it is permissible to indicate the cost of the item being transferred;
• in the interests of the person accepting the object, describe in the receipt the defects and damage he has at the time of transfer;
• all numerical values ​​must be written in additional words;
• Gaps and free lines that will allow you to add something additional to the document after it is issued are unacceptable. If a citizen fills out a form and there are still blank lines, they should be crossed out with a pen;
• the composition of the participants must be clearly visible from the text: the person who issued the document must write the full name. and his passport details and those of the citizen from whom he is accepting the item. If the transfer is made as part of a working relationship, the positions of both parties should be indicated;
• it is permissible to indicate additional conditions of the relationship between the parties, for example, what obligations arise in connection with the transfer, when the item must be returned and what liability will arise in the event of non-return.

Sample of safekeeping receipt

If you need to create a security receipt, and you have never written one before, study the information above and familiarize yourself with the sample document - with its help you can easily create what you need.

1. At the beginning of the receipt, indicate the name (full or abbreviated - it makes no difference) and address of the organization receiving the inventory items; if desired, enter here more detailed details (TIN, OGRN, etc.).
2. Then write “Safety Note” in the middle, and below mark the place (locality) and the date it was compiled. Next, get to the point.
3. First of all, once again indicate here the information about the receiving party: the name of the company, position and full name of its representative. If he acts on the basis of a power of attorney, you need to enter its number and date of issue in the receipt. After this, write down the information about the transferor in the same way.
4. Further in the document, it is necessary to note information about the product passing from one hand to another: its type, name, number, quantity, condition, type of packaging and other identification values. If you consider it necessary, you can arrange this in the form of a table (relevant when the list of inventory items is quite large) or as a separate attachment to the receipt. Here you must indicate the condition of the property at the time of transfer: whether it has any external or internal defects or damage. If they exist, they need to be described in as much detail as possible. If the receipt refers to equipment, its complete set should be included in it.
5. Then you need to indicate the purpose of the transfer: temporary storage or rental use.
6. At the end of the receipt, it is necessary for the receiving person to make his commitment to return the inventory items entrusted to him in proper form and at the first request of the owner. If desired, you can indicate responsibility for damage, damage or loss of property.
7. At the end, representatives of both parties put their signatures and seals.

Instructions for compilation

A sample receipt of receipt of an item is drawn up on a blank sheet of paper of any format.

The title of the document is written at the top of the sheet, the line below, at the left end of the line, is the city in which the paper is drawn up, and the date is written at the right end. Having retreated another line, you can begin writing the main content.

The text begins with the word “I,” after which the citizen drawing up the document indicates his full name, passport details, residential address and, if necessary, position. Having designated his own person, the compiler must write what exactly he accepted from another citizen or organization. Full name, passport details and address of the transmitter must be indicated in full.

This is followed by a detailed description of the item being transferred: name, cost, article number, technical data, current condition. The more detailed the object is described, the better. When writing this section, the receiving party should inspect the item in detail and record all its defects and damage.

The purpose of the transfer is indicated: for ownership as part of the execution of a purchase and sale agreement, for storage, for sale, for use in work. A receipt for receiving equipment for temporary use must contain acceptable methods and purposes of use.

You can end the transfer document by stating when the item will be returned, if it is expected to be returned.

The originator of the text signs it with his personal signature and passes it to the recipient.

To further protect the rights of the originator of the receipt, it is necessary to make a copy of the finished document, which will remain with the originator. When transferring the copy, which will remain with its originator, the recipient of the document must put a mark indicating acceptance and compliance of the copy with the original.

Requirements and rules of compilation

There is no specific procedure for the agreement to transfer a thing to a new owner without payment, but the preparation of this paper must be carried out according to the following rules:

• everything must be written by the hand of the person receiving the goods;
• you need to indicate what items were received and describe them accurately;
• the terms of the relationship according to this scheme are fully described;
• all numerical values ​​are additionally indicated in words;
• the document must contain passport data of the parties to the relationship;
• after writing the title of the document, you cannot put a period;
• for writing paper, it is advisable to use a pen with blue ink;
• the document should not contain spaces or empty terms;
• the receipt is drawn up on a standard sheet of paper;
• if the paper is drawn up with the goal of establishing a working relationship, then you need to indicate not only the initials, but also the position of the authorized person.

The receipt of an individual and a legal entity differs in terms of content, which is worth considering.

Sample (form) of receipt for goods

Sample receipt for goods received

RECEIPT

Saint Petersburg

19.07.2019

I, Ivanov Ivan Ivanovich, born 01/01/1973, passport series 12 34 number 567898, issued by TP No. 33 of the Federal Migration Service for St. Petersburg and the Leningrad Region, 01/10/2018, living at the address: St. Petersburg, st. Chestnaya, 1, apt. 1, received from Petrov Petr Petrovich, born January 1, 1970, passport series 98 76 number 543210, issued by TP No. 60 of the Federal Migration Service for St. Petersburg and the Leningrad Region, January 10, 2015, living at the address: St. Petersburg, st. Trustee, 1, apt. 2, black Toshiba Satellite R630-145 laptop for temporary storage.

At the time of delivery, the laptop has a scratch in the upper right corner of the screen, and the Enter key on the keyboard is missing.

I undertake to return the laptop no later than 09/01/2019.

Ivanov I.I. ___________________

How long to store

The shelf life of the receipt depends on the goals that the parties set for themselves.

If the item is transferred for storage and is returned to the owner, he will keep the transfer paper until the item is transferred back to him. After which it is either destroyed or transferred to the citizen who submitted it.

If a receipt documents the transfer of goods under a sales contract, the seller should retain it at least until the three-year statute of limitations expires. If the buyer then has claims in connection with the transferred item, with the help of a receipt recording the condition of the item at the time of sale, the seller will be able to prove that the buyer knowingly purchased the item in a particular condition.

Receipt for receipt of funds for the apartment

Receipt for receipt of funds for the apartment

The last final step in any purchase and sale transaction is writing a receipt for receipt of funds.

1. Who writes the receipt. The seller writes a receipt for receipt of money for the apartment and gives it to the buyer.

2. What is it for? A receipt is a document that confirms the transfer of money from the buyer to the seller. There is always a possibility that an unscrupulous seller, some time after the transaction, may sue you to terminate the purchase and sale agreement, since he was deceived and did not receive money for the property sold. Therefore, after receiving the funds, the seller writes a receipt. A receipt for receipt of funds for an apartment is a necessary document that confirms receipt of money by the seller.

3. When the receipt is given to the buyer. At what stage is a receipt for receiving funds written? You can write it at any stage. But you need to transfer it to the buyer ONLY after receiving the funds. Typically, a receipt is transferred after the occurrence of a number of events:

• after the buyer has become the owner of the apartment and has received an extract from the Unified State Register to confirm this; • transfer of the apartment according to the acceptance certificate from the seller to the buyer; • after receiving funds under the purchase and sale agreement.

Funds can be in the form of cash and non-cash funds. In St. Petersburg, cash is deposited in a safe deposit box rented from a bank before registering the property with Rosreestr. The receipt is given to the buyer after receiving the money in the cell. In case of non-cash payment, a receipt for receipt of money for the apartment is also required. After all, bank documents on the transfer of funds only mean an order from the bank to transfer funds.

4. Nuances in writing a receipt. The seller must write it himself. The receipt must always be written by hand so that there is a sample of the seller’s handwriting. A handwriting sample is needed for a handwriting examination if the case goes to court. The court may reject a receipt generated on a computer.

In the receipt, as in the purchase and sale agreement, the amount is indicated in full, first in numbers, then in words. It is necessary to indicate for what the amount was received (for example: for the one-room apartment I sold at the address) with reference to the Agreement (in accordance with the purchase and sale agreement dated January 15 of this year).

The receipt must indicate the passport details of both parties (seller and buyer). There must be a signature and a transcript of the signature. At the end of the receipt there should be a note with the following content: “The amount of money has been received in full, I have no claims against ... (indicate the buyer’s full name).” The receipt must always have a date. The date must correspond to the moment of transfer of money.

You should always check your receipt for errors. There should be no errors, corrections or erasures in the receipt. It is advisable to write the receipt with one pen and one ink.

5. Limitation periods. A receipt for receiving money has no statute of limitations. Keep it in your package of documents for the apartment for as long as possible. The receipt does not need to be certified by a notary.

6. Receipt if the property was sold under a notarized power of attorney.

If an apartment or other real estate was sold under a notarized power of attorney, then the receipt is written by the seller’s authorized representative. He writes the receipt on his own behalf and encloses a copy of the power of attorney.

If there are several sellers, each seller writes a personal receipt for the amount of his share in the apartment being sold. Otherwise, after some time, one of the sellers may claim that he did not even see this money, and all the money was taken by the one who wrote the receipt. There is no need to give anyone a reason to sue.

7. Receipt from a minor. If a young person has reached the age of 14, then he must have a passport of a citizen of the Russian Federation. He writes a receipt on his own behalf and indicates his passport details. He signs his receipt. In addition, the receipt is signed by the legal representative of the minor. The buyer must check the representative's documents and ensure the authority of the representative.

If a minor is under 14 years old and does not yet have a passport, then a receipt is written for him by his legal representatives, they also sign with a note in the interests of which child they are acting, the child’s last name, first name and patronymic, and his date of birth are indicated.

Good luck! Galina Cherkis