How is a receipt issued for receiving funds for apartment renovation?

A receipt for receipt of money for apartment renovation is a written document confirming the fact that the customer issued and the contractor accepted a certain amount of funds as payment for work performed. When carrying out renovations of a residential premises by a craftsman - an individual, one inevitably has to deal with the registration of the transfer of money from the customer to the contractor. Most often, payment is made without drawing up any documents. This approach can lead to disputes, conflicts and even deception.

To prevent this from happening, our lawyer recommends making a receipt in all cases of transfer of money. We have prepared for you several options for receipts used in different situations during the repair process:

• issuance of advances,
• payment for part of the work,
• payment for all repairs,
• issuing money to the foreman for the purchase of building materials,
• payment for work and issuance of advances when there is no contract for repairs, etc.

It is better to have all the options for receipts at hand and use the appropriate sample at the right time. In any case, during the repair process you cannot use one template; you need different ones.

You can download sample receipts for all occasions by clicking on the link>>>

Read more about drawing up receipts, their benefits and the wording used.

Why is it important to issue a receipt?

Payment for work (services) is a legally significant action. That is, the very fact of payment entails legal consequences for both parties:

• for the customer, this is confirmation that the obligation to pay for the work has been fulfilled properly (there is no underpayment or debt);
• for the performer - proof of receipt of remuneration for work in a specific amount.

Considering the significance of the legal consequences, the fact of payment is always strictly recorded and documented in business activities using accounting documents.

Commercial organizations and individual entrepreneurs do not write receipts, this is illegal.

Therefore, when repairs are carried out by a legal entity (construction company, company, etc.) or an individual entrepreneur (IP), when accepting money from the customer, he is given the original strict reporting form - cash receipt, receipt, receipt order, etc. P.

If the repair is carried out with the help of a hired private craftsman - an individual, then he will not issue accounting documents, but he will be able to issue a receipt (and this is analogous to a cash receipt or receipt order).

During the repair process (before its completion), the question of transferring money to the contractor may arise more than once:

• payment for the completion of one of the stages of work (if provided for in the contract). Read about how to conclude an agreement and agreements for apartment renovation here>>> ;
• issuing funds as an advance (for example, there is a practice of providing 30% of the total cost of the contract to the contractor before the start of work. This is a kind of guarantee of the customer’s solvency);
• transfer of money for the purchase of necessary building materials - issuance of money on account.

Such situations are often not documented in any way, funds are transferred from hand to hand, and the parties are guided by trust.

However, statistics and established judicial practice confirm that more than 50% of all repairs end in disputes and conflicts. And not all of them can be submitted to court, since the disputants do not have any documents in their hands to prove they are right.

The receipt can serve as evidence in court, even if the repair contract was not concluded at all!

There are still often cases when people base relationships for the production of expensive construction or finishing work “on trust.” Concluding an agreement seems difficult or unnecessary to them.

USEFUL INFORMATION: Installing water meters: how to seal and verify water meters

If such a “trusted” repair performed by a “recommended” repairman turns out to be of poor quality, it will be impossible to return the money spent or recover material damage through the court.

Therefore, if repairs are already being carried out, and for some reason the contract has not been drawn up, correctly drawn up receipts indicating that the contractor has received money can serve as evidence that the transaction was actually completed. These written documents will form the basis for filing a claim in court.

Expert opinion

Kozhevnikova Ekaterina Sergeevna

Legal consultant, practicing since 2004. I provide full legal support for the entrepreneurial activities of construction companies and individual entrepreneurs.

Legal basis:

A party that has accepted full or partial performance under an agreement from the other party or has otherwise confirmed the validity of the agreement does not have the right to demand recognition of this agreement as not concluded. (Clause 3 of Article 432 of the Civil Code of the Russian Federation).

That is, in simple words: the customer, by transferring money, and the contractor, by accepting it as payment for work performed (even if it is a partial payment), confirm that a repair contract was concluded between them (even if verbally). If there is written evidence (a receipt), neither party will be able to resort to deception, citing the fact that there was no agreement and no obligations arose.

Who might need a receipt?

As a rule, how to correctly write a receipt for receiving money as a loan is of interest to those debtors who would like to receive money from an individual in a fairly large amount. Most common situations:

• Transferring money from a relative or friend.
• Receiving advance payment under the contract.
• Payment for a completed transaction.

As a rule, any transaction that involves the transfer of money from person to person implies that at some point such a document will be written. Writing a receipt is not a mandatory item, but its presence (of course, provided it is correctly drafted) can protect all parties to the transaction from dishonesty on the part of any of the participants.

In what cases is a receipt used: advance payment and payment upon delivery?

It is always necessary to record the moment of payment in writing. This is especially true for relationships between individuals. In this case, the receipt is the only document that indisputably confirms the fact of transfer of money and is accepted by the court.

Cases of registration:

• payment for work performed (a separate type, a set of works or their stage - depending on the terms of the contract). A receipt is drawn up at the time of transfer of money, after the work has been accepted by the customer. It is important to indicate in the text that payment is made for the work actually performed (for a specific volume).
• advance payment – ​​payment stipulated by the contract before the start of repairs. It is necessary to state in the text that this is an advance payment.
• issuance of funds for the purchase of materials. It is important to indicate that the money is provided for the purchase of specific goods (indicate which ones and their volume). And also state that the contractor is obliged to report (provide original cash receipts) for the intended use of funds.
• final payment under the contract. The receipt must reflect that with the transfer of this amount, the relationship between the parties is terminated and there are no claims.

Expert opinion

Kozhevnikova Ekaterina Sergeevna

Legal consultant, practicing since 2004. I provide full legal support for the entrepreneurial activities of construction companies and individual entrepreneurs.

Why is it important to insert specific phrases into the text of the receipt?

Even if there is a contract, a detailed statement of all actions in writing will record the minor obligations of the parties and reflect the chronology (timing) of payments. And in cases where the agreement is drawn up nominally, the terms are not specified in detail or it was not concluded at all, the receipt is the only document that reflects the procedure and contains the signature of the responsible person!

Stages of drawing up a receipt for donating funds

First you need to choose the form for writing the document. The receipt does not have to conform to any particular style. It can be in written form or in electronic format.

The next step is to indicate your name and status. One of the most important items to include on your donation receipt is the name of your charity or that the donor is an individual. In addition, it is necessary to indicate the type of organization, for example that it is non-profit

It is important to indicate the name of the donor and full details about him. The receipt must clearly indicate the name of the donor. If the receipt is based on a check, his name may appear on the check or other receipt.

It is worth adding detailed information about the donation. You will need to indicate the date of donation, as well as the amount of the donation. If the donation was not in cash, this information must be added. Sometimes not only money, but also certain things, material assets, precious stones or metals can be donated. All this information must be contained in the donation document.

For example, if a donor decided to donate new computers to a school or class, the description of this fact may be as follows: “The donor (full name) provided fourteen new desktop computers as a donation.” Be sure to include the brand and type of computers. If the donation is a vehicle, you must include the VIN number.

Design rules

The legislation does not contain strict requirements for drawing up a receipt. But there is an established practice on how to formalize it correctly and legally:

• the document is drawn up in written form: you can type the text on a computer and print it out, filling in the required fields by hand, or create a completely handwritten version (both methods are used equally and are accepted by courts as evidence). Moreover, text written entirely by hand is preferable in some cases (for example, when handwriting examination is required);

USEFUL INFORMATION: Design of a two-room Khrushchev house: redevelopment options

• Notarization of the receipt is not required. The law makes no such requirement. That is, if you wish, you can contact a notary (for example, if a very large amount is being transferred), but if you do not do this, the receipt will still have legal force;
• the receipt is drawn up by the person accepting the money. Its original is transferred for safekeeping to the person who made the payment. If necessary, you can make a copy or draw up a document in two copies (for both parties).
• in the text you must indicate the full names of both parties (issuing and receiving funds), their passport details and registration addresses;
• It is necessary to write the amount in numbers and words;
• the intended use of the money should be reflected (for what or for what it was issued);
• the document is signed with the personal signature of the person who received the money (and witnesses - if any) with a full description of the full name;
• the date and place of drawing up the receipt must be included in the text. A document without a date is invalid!
• Blots, mistakes, and illegible writing are not allowed. The presence of erasures or corrections renders the document invalid.

Instructions for issuing a receipt

The basic rules for drawing up receipts given in this instruction take into account the drawing up of a receipt from an individual to an individual. If legal entities are involved in the transaction, it is recommended to draw up additional agreements and use the services of lawyers.

Basic rules for drawing up receipts:

• Indication of the place and date of preparation of the document. First of all, it is necessary to indicate them. The place refers to the name of the locality where the transfer of funds took place, and the date should also include the time. For example: “City of St. Petersburg, 12/23/2019 10.20.”
• It is also necessary to provide information about the parties to the transaction. Indicate the complete data of the transferor and recipient of the banknotes; what data needs to be disclosed depends on the status of the parties. However, it is recommended to write as much information as possible that can identify each participant in the transaction.
• It is recommended to use only the data specified in the documents of the persons participating in the transaction. Remember that, if necessary, additional documents will be used to prove the facts of the transfer of money from one person to another.
• If the receipt is nevertheless written with the participation of a legal entity, then you should also write down all the necessary data on the legal entity: TIN, OGRN and other details, as well as the full name and position of the representative present at the transfer of funds. Also remember that additional agreements, certified by a notary, should also be drawn up with legal entities, especially if it concerns the transfer of funds as a loan.

It is also necessary to indicate not only the data or details of the direct participant in the transaction, but also the data/details of trusted representatives, if any are involved in the process.

• Describe how much is being transferred and in what currency. The amount must be indicated not only in numbers, but also in words, and words related to the indication of currency should not be abbreviated. The amount is indicated to the nearest kopeck, if required.
• Also include in the text an indication of the obligations and conditions for receiving money. Do not limit yourself to specifying a simple transfer, as the accompanying conditions may not be met. Be sure to write whether this is a transfer of money on debt, payment for goods or services, or any other act of non-gratuitous transfer of funds from one person to another.
• If there are additional conditions or clarifications on the transaction, be sure to write them down at the end of the receipt. This also includes refund terms.

At the end, the receipt is signed by the recipient of the money as confirmation that he received the money. The receipt itself is kept by the person who gave the money as a guarantee of return. After the money has been returned, the receipt is given to the debtor. In case of a transaction, the receipt is certified by both parties and it is written in two copies, each of which is kept by one party to the transaction. In this case, it is recommended to carry out notarization.

about the author

Evgeniy Nikitin Higher education majoring in Journalism at Lobachevsky University. For more than 4 years he worked with individuals at NBD Bank and Volga-Credit. Has experience working in newspapers and television in Nizhny Novgorod. She is an analyst of banking products and services. Professional journalist and copywriter in the financial environment [email protected]

Is this article useful? Not really

Help us find out how much this article helped you. If something is missing or the information is not accurate, please report it below in the comments or write to us by email

Sample receipt for payment for completed apartment renovation work

Options:

• If payment is made not for the entire repair, but for the completed stage (or a specific type of work, for example, wallpapering), then the text includes a phrase, for example: “the amount ________ as full payment for the work of wallpapering 38 m2 under a contract _______ " This will confirm that this type of work has been paid in full.
• If payment is made for part of the work, then the text should reflect: “the amount _______ as a partial payment for the completion of work (for example, laying laminate) in the amount of 18 m2 (children’s room) out of 47 m2 (total volume, entire apartment).” This will make it possible to specify for what partially completed work the payment was made.
• When paying for a set of works, each type and volume of work must be indicated in the text of the receipt: for example: “total amount ________ as payment for the work: installation of underlayment on the floor in the amount of 12 m2, total cost _____ rubles, laying laminate 12 m2 total cost ______ rubles , installation of skirting boards 17 linear meters. total cost ______ rubles.”

You can download sample receipts for all occasions by clicking on the link>>>

Sample receipt for the issuance of money for the purchase of materials

If, under the terms of the contract or other agreement of the parties, the customer instructs the contractor to independently purchase the necessary building materials, then the text of the receipt should include the following phrases: “the amount of __________ rubles for the purchase of materials (tile adhesive - 2 bags of 25 kg, grout for tile joints - 1 package, 2 kg) for performing work under a contract _______. I undertake to ensure that the funds are used for the intended purposes, and to return any excess money to the customer in full. I undertake to provide the original cash receipts (receipts) confirming the purchase of materials to the customer no later than 2 days from the date of purchase.”

USEFUL INFORMATION: Agreement for apartment renovation: with an individual, form

You can download sample receipts for all occasions by clicking on the link>>>

Is it possible to challenge a receipt?

Depending on the circumstances, when drawing up an agreement on no claims or payment of funds, the document may be considered invalid. Grounds for challenging a receipt:

• recognition of the incapacity of one of the participants in the accident;
• writing papers while under the influence of alcohol or drugs;
• filling out a document under the influence of blackmail or threats.

A no-claims receipt is invalid if it is written by the person responsible for the accident on behalf of the victim. Failure to indicate information about car owners and vehicles in the form is the reason for the loss of legal force of the document.

Sample receipt for final payment for repair work

The only difference between this receipt and the above options for payment for the amount of work actually completed is that this payment will be the last. Such a receipt, as a rule, includes the phrase: “the amount of _____ rubles as the final payment for work completed in full under the contract ___________. I have no complaints about the timing and amount of payment made to the customer.” This phrase indicates the end of the financial relationship between the customer and the contractor and confirms that all payments have been completed and the parties have no debt obligations.

You can download sample receipts for all occasions by clicking on the link>>>

How to make a receipt for borrowing money?

The promissory note is written by the borrower in his own hand in a free style. The receipt must show the following:

• Information about the borrower and lender.
• The permanent location of both parties to the transaction.
• The size of the loan and the type of currency borrowed (rubles, dollars or euros).
• The type of currency in which the amount must be returned.
• Debt repayment period.
• The amount of interest and the procedure for calculating it (for debt taken out at interest)
• Sanctions for failure to repay the debt.
• The document can be written manually or printed on a printer, but the signatures of the parties must be affixed in person.

When writing a receipt, it is necessary to indicate that the lender issued a certain amount, and the future debtor accepted it. When repaying a debt, you must also draw up a receipt with the signatures of both parties.

( Video : “IOU. Advice from a lawyer.”)

Sample receipt if a repair contract has not been concluded

If the repair process has already started, and no agreement has been concluded between the customer and the repairman, the receipt will be the only and most important document regarding the repair. In such a receipt, in addition to basic information, it is necessary to reflect additional:

• address of the apartment (house) in which repair work is being carried out;
• the timing of repairs is very important from a legal point of view;
• description of the work performed for which payment is made.

You can download sample receipts for all occasions by clicking on the link>>>

Validity period of the receipt as an advance (deposit)

In accordance with current legislation, the period during which a person can claim his money in court is three years. In this case, the countdown of this period of time begins from the moment a person learns about the occurrence of a debt to him by another person.

The receipt is usually issued as an addition to the contract, which will indicate the obligations of each of the parties, and in particular, this concerns the buyer’s obligation to provide the necessary amount of funds for the transaction, as well as the seller’s obligation to transfer the property to him. If the seller does not fulfill his obligations, he will have to return the amount provided to the buyer.

The validity period of the receipt, accordingly, depends on what was stated in the agreement or the document on the transfer of funds itself. If such information is missing, the document will remain valid for a year from the date of registration.

Useful tips

1. It is better to write the receipt completely by hand. This is in case of fraud, when later in court it will be necessary to carry out a handwriting examination. A signature and a written amount in words are not enough for an expert. But if this option is inconvenient, then you can prepare and print several templates in advance with text typed on a computer and blank lines for writing the amounts and basis of payment by hand. This practice is also widely used. In the end, examination of receipts for handwriting is carried out in rare cases. In the rest, the typewritten version is accepted by the courts and serves as evidence.
2. If the transfer of money occurs in the presence of witnesses, then their full names and passport details can also be reflected in the receipt. This is not necessary, but may be useful: witness testimony is taken into account by the court when considering claims for compensation for damage as a result of poor quality work.
3. According to the requirements of the Civil Code of the Russian Federation, contract (construction, repair or finishing) work must be handed over and accepted according to the act. This document is drawn up in writing and confirms that the work has been completed and handed over by the contractor and accepted by the customer (with or without comments). As a rule, on the day of acceptance of work, cash payments are made. Therefore, for convenience, in order not to draw up two documents (both the act and the receipt), the shortened text of the receipt can be included directly in the act. Thus, by signing the act, the parties record not only the fact of acceptance of the work, but also mutual settlements.

You can download samples of receipts and the form of the work acceptance certificate with the text of the receipt for receiving payment by clicking on the link>>>

It is always better to conclude a detailed contract for apartment renovation. A receipt will not replace it; it will only confirm the existence of financial relations between individuals. But if there is still no contract, the receipts will confirm: deadlines, chronology, volumes of work performed and paid for, payment amounts, etc. This is very important information, the recording of which should not be neglected.

Legal status of the receipt

A receipt is a supporting document for the court, regardless of how and under what circumstances it was received. The easiest way to correctly write a receipt for receiving money is to write it by hand on paper. This is the simplest method, known to everyone, but it has quite a few pitfalls.

If there is a transfer of really large material assets, including cash, it is recommended to write and agree on a receipt in the presence of a notary. In addition to the fact that the document will be officially certified, which means there will be no doubt about its authenticity, the notary can advise the client on the correct drafting of the text, taking into account all possible formalities.