General Director Alexander Ivanov answers:
The “house (apartment) book” as a document containing brief information about the registered (“registered”) residents is drawn up at the moment when the residential building is commissioned and its actual occupancy is underway. All changes regarding the composition of persons living in a residential building are entered into the house register. It is the house book, which contains the entire chronology and history of citizens moving into a residential building, that will be able to provide the most accurate and reliable information to those who are going to purchase an apartment under a paid transaction.
There are two types of extracts from the house register: regular and extended. A regular statement will indicate the owner of the apartment and the persons registered in the apartment. The expanded one will contain a selection for different time periods indicating passport details, dates, places of arrival and departure of registered persons.
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An extract from the house register can be requested by the seller of his own apartment (owner), or any individual registered in the apartment. If the extract is obtained by a representative, then it is necessary to submit a notarized power of attorney from the owner of the residential premises or the person registered in it. The application itself for the issuance of an extract from the house register is prepared by a specialist from the organization to which the applicant is applying.
A third party buyer who is not registered in the apartment will not be able to obtain an extract from the house register due to the lack of legal grounds for this. This document can be obtained at multifunctional centers (MFCs), at a real estate owners' association (TSN), at a settlement information center (RIC), at a management company, or through the government services website.
An extract from the house register is provided free of charge. The period for providing an extract is no more than one business day, and, as a rule, the document is issued on the day of application. The validity period of an extract from the house register is, as a rule, one month.
Certificate of residence: where to get it, sample, for school, military registration and enlistment office, in case of divorce
- for registration of various benefits, compensations, benefits. For example, to obtain maternity capital or benefits for large families;
- to receive medical assistance. Sometimes, in order to receive preferential treatment or in order to register with a specific medical institution, it is necessary to provide relevant information about the place of residence;
- to go to court. During the consideration of a civil case, information about the registration of the defendant or plaintiff may be needed. Thus, during the consideration of a divorce case, the question of the residence of children may arise - to decide this, the court needs to know where and with whom each of the parents lives. In this case, the court, on its own initiative, has the right to request the necessary information;
- when contacting municipal authorities regarding the issue of improving housing conditions. To register under a state program (for example, “young family”), you need to provide information about where the applicants live;
- for registration with the tax authority. Thus, if a dispute arises about the registration of a taxpayer in a particular area of the city, the Federal Tax Service may require confirmation of the place of actual residence;
- during the inheritance procedure. In order for a notary to open an inheritance in the manner prescribed by law, proof of residence of the deceased at a specific address is required;
- to get an education. The territorial principle of education in Russia has existed for a long time. So, first of all, it is important for the school to provide educational places for those students who live in the territory that is under the jurisdiction of one or another secondary school. Therefore, parents are required to provide a certificate of residence of the child to confirm registration information;
- when applying for a social mortgage;
- when concluding legal contracts;
- for the military registration and enlistment office. To register for military service, a citizen must provide information about residence at a specific address.
The certificate can only be obtained by the person who is registered at the address at which the information is needed. Thus, the legislator complies with the requirements of the legislation on the protection of personal data, which has recently become especially important among the population.
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Olga Egorova, director of Legal LLC, answers:
When purchasing an apartment, the buyer has the right to ask the seller for an apartment card. This card contains all the persons who have ever been registered; it also indicates in what year they were registered, what kind of family relationships they have, and in what year they were deregistered. This card is necessary for the buyer before concluding a purchase and sale agreement, since the agreement specifies the time frame for deregistration of registered persons. In addition, the apartment card reflects the data of those persons who do not currently live with the owner, but are registered (being in the active army, on a long business trip, staying in a nursing home, etc.). Without this card, the seller may not indicate any registered person, and the new owner will have to deregister him through the court.
Only the owner can take the apartment card in the presence of the buyer at the passport office. In addition, the buyer can ask for an additional certificate of family composition, which is also issued at the passport office. But only the owner or family members who are registered jointly can take it.
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When a person wants to sell real estate, the need for Form 9 often arises repeatedly. This may be a requirement of a buyer who wants to play it safe because he has concerns that a person may be registered in the property being purchased who will subsequently lay claim to part of the purchased property.
The registration certificate is informational in nature and contains data on how many citizens are registered at a certain address, information about them, and also gives an idea of the housing itself (size and number of rooms). The paper has a uniform shape and looks the same no matter who requests the document.
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Lawyer Valery Vechkanov answers:
The document, which indicates all the people registered in the apartment, is called differently in different management companies. Such a document may be called an extract from the house register, a copy of a personal account, or an extract from a personal account. An extract from the house register is usually requested from the management company, since they have complete information about the residents of each apartment. If (for example) there is no management company, and the house is self-serviced, then this extract can be requested at the passport office of the area served by this passport office (passport and visa service). Any citizen can receive the requested extract, since it does not contain information that is subject to the protection of information about the citizen’s personal data. But it often happens that the competent authority refuses to issue this document to an outsider (not related to this apartment). In order not to waste time and nerves, it is important to know: such an extract is usually received by the owner of the apartment or a person who has a notarized power of attorney from the owner.
Help form 9: where and why to take it
Where can I get a Form 9 certificate? In the Department of Move-In and Registration of Citizens at the location of the living space, in the passport office or housing office. The service for issuing a certificate is provided free of charge upon personal application to the organization that is authorized to issue registration information.
Legally, this document does not have a statute of limitations, that is, the law does not indicate how long it is valid. It is generally accepted that information from Form 9 is valid for 1 month from the date of issue. However, some companies that should submit the document independently set its validity period from 10 to 14 calendar days. Therefore, if you need a “Form 9” certificate by a certain day, apply for it shortly before the required date.
Yulia Simanovskaya, Director of the Department of Legal Support of Transactions at TEKTA GROUP, answers:
Information about people registered in the apartment is indicated in the house register. To find out who is registered in a particular apartment, you need to request an extract from it at the passport office. Only the owner of the apartment, persons registered in the apartment, or a representative by proxy has the right to receive such an extract. If the apartment is municipal and is used under a social tenancy agreement, then such a certificate will be issued to the responsible tenant.
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Nikolai Kosyak, head of the Rambler/Finance project at Rambler&Co, answers:
To find out who is registered in the apartment, you need to contact the passport office and request an extract from the house register. However, only property owners or citizens registered in the apartment can receive it. Passport officers will need to provide a passport with a registration mark or a passport and documents for the property (if the person is the owner, but is registered elsewhere). The service is provided free of charge and on the day of application.
If an outsider, for example a potential buyer of an apartment, is interested in the number of registered citizens, then you can ask the property owner to provide such an extract. Or obtain a power of attorney from the owner of the apartment and order an extract from Unified State Register No. 3. Also, the number of registered citizens can be found in receipts for housing and communal services, however, these documents also usually fall into the hands of the owners personally. Thus, it will not be possible to obtain this information completely bypassing the citizens or property owners registered there.
How and where can I get an extract from the Unified State Register of Real Estate?
I recommend ordering electronic statements: 1) they are cheaper. Moreover, I know where you can order it even cheaper - for 250 rubles; 2) you don’t need to go anywhere - after payment the statement will be sent by email; 3) easily opens on a computer or phone - no additional programs need to be installed. Can be printed.
How to order an extract in Ktotam.pro - instructions with pictures
To enter your personal account: 1) click on the “Login” button in the top right; 2) in the window that opens, enter your email and password; 3) click on “Login”. Let me remind you that the password was sent in the email with the account activation.
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According to the legislation of the Russian Federation, it is not necessary to provide a document to formalize a real estate purchase and sale transaction, but sometimes buyers ask to present it. This way they can make sure that there are no tenants temporarily discharged from the apartment, serving sentences in prison or studying in another city.
